Start a new Version Cue PDF review

You use the Version Cue Administration utility to initiate and manage a Version Cue PDF review. From the Version Cue PDF review area in the utility, you can start reviews and invite reviewers, find reviews in which you’re participating, search for review documents, view review comments (as well as filter the comments by reviewer), stop reviews, and delete finished reviews. You can also reopen completed reviews.

Keep in mind the following requirements for using Version Cue PDF review:

  • To use Version Cue PDF review, reviewers need a Version Cue login name and privileges that allow them to log in to the Version Cue Workspace hosting the review.

  • To view the PDF and add comments, users need Acrobat 7.0 Professional or later. For more information about commenting in Acrobat, see Acrobat Help.

  • To access a review, users need an Internet connection.

You can start a Version Cue PDF review for any version of any PDF document that is in a Version Cue Workspace, provided that you have appropriate privileges to access the Version Cue Administration utility. Only one version of a PDF document may be in active review at any point in time.

At any time, to return to the main Version Cue CS2 Review page, click the Home button . To return to Version Cue Administration, click Version Cue CS2 Administration.

  1. Log in to the Version Cue Administration utility. (For instructions, see Log in to and out of the Version Cue Administration utility.)
  2. Click the Version Cue CS2 Review link at the top of the page.
  3. Do one of the following:

    • On the main Version Cue CS2 Review page, click Start A Review.

    • Click the Documents tab, and choose Not Started from the Review Status menu.

  4. In the Document List, click the name of the PDF document you want to review.
  5. Choose the version you want to review, and then click Start Review.
  6. On the Start Review page, enter review information:

    • To set an end date for the review, select Deadline, and then choose the end date from the Year, Month, and Day menus.

    • To let reviewers see each other’s comments, select Open under Review Mode. Select Private if you want reviewers to see only their own comments.

    • If you want to add a description of the review, type the information in the Description box.

    • To add reviewers, select the reviewers’ names in the Reviewers section (click the check box next to the Reviewers column label to select or deselect all reviewers).

      Note: If a reviewer is outside your everyday workgroup and doesn’t have a Version Cue login, you’ll need to set one up in advance. You must also provide network access—typically through a firewall—for outside reviewers.
  7. Click Next.
  8. To send an email invitation to reviewers, select Send E-Mail Invitation, and then modify the Mail Subject and Mail Message as desired. In the E-Mail Recipients section, choose reviewers you wish to invite by email.
  9. Click Start Review to activate the review.
  10. If you chose to invite reviewers by email, Version Cue starts your email program and displays an email message addressed to the reviewers. The email includes a direct link to the document being reviewed. Confirm the contents of the review email, and send it.