Export comments to Word (Windows)

In some instances, reviewers make comments in a PDF that was created from a Microsoft Word document. You can revise the original Word document by exporting these comments from the PDF. For example, text that has been inserted, crossed out, or replaced using the text edit tools in the PDF can be deleted or transferred directly to the source Word document. Formatting added to comments (for example, bolded text) is lost during this process and must be added to the Word document manually.

To revise a Word document using comments, you must create a tagged PDF from the Word document.Before you transfer text edits from the PDF, remove any extra words or information and then merge them to one PDF (if you have comments from multiple reviewers). If you plan to import comments more than once, you may want to make a copy of the Word document before you import the comments or comments may not import correctly.

  1. Do one of the following:

    • Choose Comments > Export Comments To Word.

    • In Word, open the source document, and then choose Acrobat Comments > Import Comments From Acrobat.

  2. Read the instructions, and click OK.
  3. In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select from the following options, and click Continue:
    Option Description
    All Comments

    Imports all comments into Word.
    All Comments With Checkmarks

    Import only those comments marked with check marks.
    Text Edits Only: Insertions, Deletions, And Replaces

    Imports only those comments that you’ve added using the text edit commands on the Comment & Markup toolbar.
    Apply Custom Filters To Comments

    Imports only comments that you specify by author, type, or status.
    Turn Track Changes On Before Importing Comments

    Lets you see the changes that are made by the imported comments in Word.
  4. (Optional) If you imported text edits, click Integrate Text Edits in the Successful Import dialog box to review and apply each edit individually. For each edit, select one of the following options:
    Option Description
    Apply

    Makes the change in the document and deletes the comment bubble. If a comment appears to be empty, you may want to integrate it to see if it’s a space or a paragraph return.
    Discard

    Rejects the edit and deletes the comment bubble.
    Next

    Skips to the next text edit. Text edits that are skipped or not integrated appear as bubbles in the Word document.
    Apply All

    Integrates all remaining text edits and deletes the comment bubbles.
    Undo Last

    Undoes the last text edit, including any manual changes.
  5. To delete any comment bubbles that appear in the Word document:

    • Right-click the comment bubble and choose Delete Comment.

    • Choose Acrobat Comments > Delete All Comments In Document.