Create and edit users

All users with a Version Cue user name and login (except those whose access level is set to None) can log in to the Version Cue Workspace Administration utility. However, the tasks they can perform are limited by the privileges assigned to their user names.

To restrict the Version Cue projects that a user can access, you can edit the project’s existing user names. Or, to restrict access further, you can create new Version Cue user names and assign them to a specific project. Creating new names gives you the most control over a project.

Note: Only users who have system administrator privileges can create new user names.

If you’ve configured the Version Cue Workspace to be visible to others in the Version Cue Administration utility, you don’t need to create and assign Version Cue user names to let other Adobe Creative Suite, Acrobat, or WebDAV users access your Version Cue projects and the Version Cue Workspace. The users simply need either to be on your subnetwork or be given the Version Cue Workspace IP or DNS address and port number. After a user accesses the Version Cue Workspace without using a Version Cue user name, the user name for the user’s own computer is automatically added to the list of users in the Version Cue Workspace, and the password is left blank.

If you’ve configured the Version Cue Workspace so it grants access only to existing users, you’ll need to create Version Cue user names to let other Adobe Creative Suite, Acrobat, or WebDAV users access your Version Cue projects and the Version Cue Workspace.

Create new Version Cue user names

  1. Log in to the Version Cue Administration utility.
  2. Do one of the following:

    • From the Home page, click Add A User.

    • Click the Users tab, and then click New in the content frame.

  3. In the New User content frame, choose the level of access to give the user from the Admin Access Level menu:
    Option Description
    None

    Denies the user access to the Version Cue Workspace Administration utility, however, the user can access Version Cue projects while working in an Adobe Create Suite component or in Acrobat.
    User

    Gives the user access to some administrator privileges, such as viewing other users’ information, creating new projects, and backing up and restoring projects.
    System Administrator

    Grants the user all privileges.
  4. Type the user’s name in the User Name box.
  5. Type a unique login in the Login box. The login is needed in Adobe Creative Suite components or in Acrobat, if a project requires it, to log in to the Version Cue Workspace Administration utility.
  6. Type a password for the user in the Password box, and type it again in the Verify Password box.
  7. (Optional) Type a phone number, an email address, and comments in the remaining text boxes. Make sure to enter an email address if the user will participate in Version Cue PDF reviews and will receive invitation emails.
  8. To define the user’s project access, choose the user’s project privileges next to each project name in the Privileges column. To give the user the same privileges for every project, choose an option from the Set All To menu.
  9. To let a user publish a project to a specified FTP or WebDAV server, select the check box in the Publishing Privilege column next to the project name.
  10. Click Save.

Edit a Version Cue user name

To edit a user’s privileges, you need system administrator privileges.

  1. Log in to the Version Cue Workspace Administration page.
  2. Do one of the following:

    • Click Edit Users in the Home page.

    • Click the Users tab.

  3. Click the user name you want to edit.
  4. Edit the user properties and privileges.
  5. Click Save.

Duplicate or delete a Version Cue user name

You can duplicate a Version Cue user to set up a new user with the same project privileges as the original user. Complete this procedure, and then change the duplicate user name and login as required.

  1. Log in to the Version Cue Workspace Administration page.
  2. Click the Users tab.
  3. Select the check box next to each user name you want to duplicate or delete. To select all listed user names, select the check box next to the User Name column label.
  4. Do one of the following:

    • Click Duplicate. Edit the user’s properties in the Duplicate User content frame and click Save.

    • Click Delete. To confirm the deletion, click Delete in the Delete User content frame.