Copyright: A.09.40.3


Printing files

Click here to print About this guide.

Click here to print Review your unit's front panel.

Click here to print Use your HP OfficeJet with a PC.

Click here to print Get Help.

Click here to print Load paper or transparency film, or load originals.

Click here to print Use the print features.

Click here to print Use the scan features.

Click here to print Use the copy features.

Click here to print Use the fax features.

Click here to print Maintain the unit.

Click here to print Additional setup information.

Click here to print Use Hewlett-Packard's support services.

Click here to print Technical information.


About this guide

The HP OfficeJet G Series: Onscreen Guide contains the most comprehensive set of information about your product. It includes a table of contents and is fully searchable. This guide will help you get started and show you how to perform the most common tasks with your HP OfficeJet.

For late-breaking updates, visit our Web site at:

www.hp.com/go/all-in-one

The Onscreen Guide uses two panes. The left pane contains three tabs, which provide access to a table of contents, an index, and a search feature. Information regarding the topic that you select in the left pane appears in the right pane.

NOTE	To view special symbols used through the guide to indicate which scroll button on the front panel should be used, you must have the Wingdings3 font available on your Windows system. Without this font, the symbols appear as characters. We have followed the symbols with (<) and (>) to indicate which scroll button should be used.

To print from the guide

To print the current topic, click Print in the toolbar.

To print the current chapter, click Print All in the toolbar.

To move around within the guide

Use any of the following methods.

In the Contents tab, click a plus sign to open the corresponding book. This lets you view the topics contained in the section. To view the content for a topic listed within that book, click the desired topic.

From within a topic's content, click the forward and backward buttons to move from one topic to another. Use the scroll bar to scroll down to view additional information and subtopics.

For a quick search, click the Index tab, type a keyword to look for, and then click the desired topic to view its content.

For a comprehensive search, click the Search tab, type a keyword to look for, and then click the desired topic to view its content.


Review your unit's front panel

You can perform many functions using either the front panel or the HP OfficeJet G Series software. The method you choose may depend on the function you need to perform, or it may depend on which is the most convenient.

Even if you do not connect your HP OfficeJet to a PC (also called stand-alone use), you can use the front panel to process fax and copy jobs. You can change a wide variety of settings using the front-panel buttons and menu system. Depending on your model, your front panel may look slightly different from the following. Consult the legend for a brief explanation of a specific feature.

Feature
Purpose
A
Access one-touch speed-dial buttons (fax model only).
B
Turn Auto Answer on/off (fax model only).
C
Start fax (fax model only).
D
Use keypad to dial fax numbers, enter reduction/enlargement percentages, enter number of copies, or enter text.
E
Access various scan, copy, and fax settings.
F
Select or save displayed entry.
G
Scroll through scan-copy-fax-setting options.
H
Stop job, or exit menu.
Feature
Purpose
E
Access various scan, copy, and fax settings.
F
Select or save displayed entry.
G
Scroll through scan-copy-fax-setting options.
H
Stop job, or exit menu.
I
Start copy.
J
Access special copy features, such as Fit to Page, Clone, or Poster.
K
Select a specific PC or program to scan to.
L
Start scan.
M
Turn unit on/off.


Use your HP OfficeJet with a PC

If you connect your HP OfficeJet to a PC, you can work from the front panel or from the HP OfficeJet G Series software on your Windows desktop. The software offers more features and ease of use.


Review the Director

With the fax model, the Director automatically appears on your PC if you load originals into the automatic document feeder (ADF). With all models, the Director is always available through the desktop shortcut or Windows Start menu. To start the Director:

Double-click the shortcut on the Windows desktop, or

In the Windows taskbar, click Start, point to Programs, choose HP OfficeJet G Series, and then choose HP Director.

The following shows some of the features available through the Director. Consult the legend for a brief explanation of a specific feature.

Feature
Purpose
A
Fax in black and white or color.
B
Access onscreen assistance.
C
View or change various settings, including speed dial and print.
D
Scan image or text.
E
Copy in black and white or color.
F
Scan directly into e-mail.
G
Right-click to create buttons for frequently used scan, copy, or fax settings.
H
Launch your browser and access our site.
I
Access the phone book, if you use Outlook or Outlook Express.
J
Open default folder for scanned images.
K
View list of faxes recently sent and received.
L
Open status window.


Review the status window

The status window is similar to the display included on the front panel of your HP OfficeJet. It describes the current state of your HP OfficeJet, and it is always available via the status icon in the Windows system tray (lower-right corner of the Windows taskbar). One of the default settings for your HP OfficeJet instructs the PC to display the status window automatically if there is an issue that needs to be addressed, such as your HP OfficeJet being out of paper.

Depending on the current state of your HP OfficeJet, a different icon appears in the Windows system tray. Right-clicking an icon displays a shortcut menu that lets you display the status window or close the HP OfficeJet software.

Icon
Indicates
Print job in process
Scan job in process
Copy job in process
Fax job in process (fax model only)
Paper loaded in ADF (fax model only)
Error condition
Ready (idle)


Change the HP OfficeJet software settings

The software settings determine when and how the Director and status window appear. You can also change other settings.

1	In the Director, click Settings, and then choose Director Settings.

The Director Settings dialog box appears, with the Software tab visible.

2	In each of the three tabs, make the desired changes.

Use the Software tab to change the behavior of the Director and the status window.

Use the My Pictures tab to set the default image editor. (The HP Image Editor is installed as the default.)

Use the E-Mail tab to change the e-mail program associated with Scan to E-mail.

3	Click OK to store your changes.


Change the PC's friendly name when using a networked HP OfficeJet

The HP OfficeJet G Series software lets you select a name to use for your computer. This is particularly useful if you intend to initiate a scan from a networked HP OfficeJet's front panel, which requires that you select which PC to send the scan to.

1	In the Director, click Settings, and then choose Director Settings.

The Director Settings dialog box appears, with the Software tab visible.

2	In the PC's Friendly Name box, enter the name that you want to use for your PC, and then click OK.

The name can be up to 32 characters long, including spaces.


Get help

This section explains where you can find information about your unit.


Where can I find help?

For hardware and setup information:

See the HP OfficeJet G Series Setup Poster. The Setup Poster is available in printed format in the box your unit came in.

See "Additional setup information" in the HP OfficeJet G Series: Your Basic Guide and the HP OfficeJet G Series: Onscreen Guide. The Basic Guide is available in printed format in the box your unit came in.

For software information:

If available, click the Help button that appears on a specific dialog box. Most of the windows (also known as dialog boxes) available in the HP OfficeJet software have Help topics that provide assistance for the visible window.

Use this guide.

See the Troubleshooting Help. To access Troubleshooting Help, go to the Director, click Help, and then choose Troubleshooting Help. Troubleshooting Help is also available via the Help button that appears on some error messages.

For feature information:

Run the HP OfficeJet G Series Product Tour. To access the tour, go to the Director, click Help, and then choose Product Tour. After the Product Tour dialog box appears, insert the HP OfficeJet G Series CD into your PC's CD-ROM drive, and click Search.

Use this guide.


What kind of help is available?

This section describes the types of help available.

 	To access the main onscreen Help menu in the software, go to the Director, click Help, and select the type of Help that you want to view.


Product Tour

The tour provides a brief introduction to the product and its capabilities. It will help you get familiar with the features of your HP OfficeJet so that you can start using it immediately. To take the tour at any time, do the following:

1	In the Director, click Help, and then choose Product Tour.

2	After the Product Tour dialog box appears, insert the HP OfficeJet G Series CD-ROM into your PC's CD-ROM drive, and click Search.


Setup Poster

The Setup Poster provides installation guidelines for setting up and configuring your unit.


Basic Guide

The printed Basic Guide primarily provides troubleshooting assistance for the installation process and introductory information to get you started using the features of your unit. It also supplies general support information.


Onscreen Guide

The Onscreen Guide provides detailed information on using your HP OfficeJet and its features. It also provides detailed information on topics ranging from paper types to maintenance.


Dialog-Box Help

Dialog-Box Help provides information regarding a specific dialog box and the options and settings available within it.


Readme file

After you install your software, you can access the readme file from either the HP OfficeJet G Series CD-ROM or the HP OfficeJet G Series program folder.

 	To access the readme file, go to the Windows taskbar, click Start, point to Programs, choose HP OfficeJet G Series, and then choose Readme.


Internet help

If you have Internet access, you can get help from the HP Web site at:

www.hp.com/go/all-in-one

This Web site also provides user forums and answers to frequently asked questions.


Load paper or transparency film, or load originals

Your unit is designed to print and copy onto a variety of transparency films and paper types, weights, and sizes. It is important, however, that you choose the right paper and make sure that it is not damaged.

Your unit lets you place originals directly on the glass. With the fax model, you can also load them in the automatic document feeder (ADF).

Your original must use at least the minimum margin settings supported by your unit. For more information, see "Margins."


Review recommended paper choices

Use paper that accepts ink well to produce the best results. We recommend that you test a variety of paper types before buying large quantities. Find a paper type that produces the results you want and that is easy to purchase. HP Premium Inkjet papers are designed for the best results.

Paper that is too thin, has a slick texture, or "stretches" easily can feed improperly through the unit's paper path. Paper that is heavily textured or does not accept ink well can cause graphics or text to smear, bleed, or not be completely filled. For more information, check the HP Web site:

www.hp.com/go/all-in-one


HP papers

For highest quality results, use the following:

HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque enough for two-sided color usage, with no show-through, which makes it ideal for newsletters, reports, and flyers.

HP Photo Paper, HP Premium Photo Paper, and HP Premium Plus Photo Paper are high-quality, glossy- or matte-finish, photo-based inkjet papers. They look and feel like photographs and can be mounted under glass or in an album. Photo papers dry rapidly and resist fingerprints and smudges.

HP Iron-On T-Shirt Transfers can be used to transfer your designs or photos onto T-shirts, sweatshirts, and fabric crafts.

HP Premium Inkjet Transparency or Rapid-Dry Transparency Film makes your color presentations vivid and even more impressive. This film is easy to use and handle and dries quickly without smudging.

HP Premium Heavyweight Inkjet Paper is matte-coated on both sides for two-sided copying. It is the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.

HP Premium Inkjet Paper is the ultimate coated paper for high-resolution printing. A smooth, matte finish makes it ideal for your special documents.

HP Banner Paper allows you to print banners easily on perforated, continuously connected sheets.

HP Greeting Cards, HP Glossy Greeting Cards, and HP Textured Greeting Cards allow you to make your own greeting cards.

HP Restickable Inkjet Stickers can be used to create repositionable kids' stickers. They are easy to stick and easy to remove. Available in square or round shapes, they are made with HP Bright White Paper to allow vibrant colors and crisp text.

HP Professional Brochure Paper is matte- or glossy-coated on both sides for two-sided use. It is the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.


Recommended paper choices for printing

For printing, we recommend the following:

Copier paper

HP Banner Paper

HP Bright White Inkjet paper

HP Greeting Cards, Glossy Greeting Cards, or Textured Greeting Cards

HP Iron-On T-Shirt Transfers

HP Premium or Premium Heavyweight Inkjet Paper

HP Premium or Premium Rapid-Dry Inkjet Transparency Film

HP Photo, Premium Photo, or Premium Plus Photo Paper

HP Restickable Inkjet Stickers

Letter- or A4-size label sheets designed for use with HP inkjet products (like Avery Inkjet Labels)

Letterhead

For printing, we do not recommend the following:

Highly textured stock, such as linen. It may not print evenly, and the ink can bleed into these papers.

Extremely smooth, shiny, or coated papers not specifically designed for your unit. They can jam the unit or actually repel ink.

Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get stuck. The ink is also more likely to smear.


Recommended paper choices for copying

Copy originals onto premium inkjet papers that improve the quality of the copies you make.

For copying, we recommend the following:

16 to 36 lb. (60 to 135 gsm) copier paper or letterhead

HP Bright White Inkjet Paper

HP Iron-On T-Shirt Transfers

HP Greeting Cards, Glossy Greeting Cards, or Textured Greeting Cards

HP Premium or Premium Heavyweight Inkjet Paper

HP Premium or Premium Rapid-Dry Inkjet Transparency Film

HP Premium Photo or Premium Plus Photo Paper

HP Restickable Inkjet Stickers

For copying, we do not recommend the following:

Any size paper other than letter or A4

Paper heavier than 36 lb. (90 gsm) or lighter than 16 lb. (60 gsm)

Paper with cutouts or perforations

Photo paper other than HP Premium Photo

Envelopes

Transparency film other than HP Premium or Premium Rapid-Dry

Heavyweight paper other than HP Premium

Multiple-part forms or label stock


Load the input tray with letter-, legal-, or A4-size paper

For best results, adjust the paper settings each time you change paper types. For more information, see "Set the paper type."

1	Pull out the bottom (input) tray, and slide the paper-width and -length adjusters to their outermost positions.

2	Tap the stack on a flat surface to even the edges of the paper, and then check the paper for the following:

Make sure it is free of rips, dust, wrinkles, and curled or bent edges.

Make sure all the paper in the stack is the same size and type, unless you are working with photo paper.

3	Insert paper into the input tray, print-side down and letterhead or top of page first, until it stops.

4	Slide the paper-width and -length adjusters in until they stop at the edges of the paper, and be sure that the paper stack lies flat in the input tray and fits under the tab of the paper-length adjuster.

5	Push the input tray back in until it stops.

6	To prevent paper from possibly falling off the tray, pull out the output-tray extender.


Review tips for loading specific types of paper

The following sections provide guidelines for loading certain types of paper and film. For best results, adjust the paper settings each time you change paper types. For more information, see "Set the paper type."

HP papers

HP Premium Inkjet Paper: Locate the gray arrow on the nonprinting side of the paper, and insert paper with the arrow side facing up.

HP Premium Photo Paper: Load the glossy (print) side down. Always load at least five sheets in the input tray. You can place the photo-paper sheets on top of plain paper in the input tray.

HP Premium Plus Photo Paper: Always load at least five sheets in the input tray. You can place the photo-paper sheets on top of plain paper in the input tray.

HP Premium or Premium Rapid-Dry Inkjet Transparency Film: Insert the film so that the white transparency strip, with arrows and the HP logo, is on top and is going into the tray first.

HP Iron-On T-Shirt Transfers: Flatten the transfer sheet completely before using it; do not load curled sheets. (To prevent curling, keep transfer sheets sealed in the original package until just before using.) Manually feed one sheet at a time, with the unprinted side facing down (the blue stripe faces up).

HP Greeting Card, Glossy Greeting Card, or Textured Greeting Card Paper: Insert a small stack of HP Greeting Card Paper with the print-side down into the input tray until it stops.

HP Restickable Inkjet Stickers: Place the sheets in the input tray, print-side (sticker-side) down.

Legal-size paper

Even though the paper-length adjuster is fully extended, make sure that the input tray itself is pushed all the way in.

Labels (only works with printing)

Always use letter- or A4-size label sheets designed for use with HP inkjet products (like Avery Inkjet Labels), and make sure that the labels are not over two years old.

Fan the stack of labels to make sure none of the pages is sticking together.

Place a stack of label sheets on top of standard paper in the input tray, print-side down. Do not insert labels one sheet at a time.

Postcards (only works with printing)

Insert a stack of postcards with the print-side down into the input tray until it stops. Line the postcards up on the right side of the input tray, slide the width adjuster up against the left side of the cards, and slide the length adjuster in until it stops.

Continuous (banner) paper (only works with printing)

Continuous, banner paper is also known as computer or z-fold paper.

Before loading banner paper, remove all other paper from the input tray, and then raise the output tray above the catch on the right side.

If you use non-HP paper, use 20-lb. paper and fan the paper before loading it.

Verify that the stack of banner paper contains at least five pages in the stack.

Carefully tear off the perforated edge strips from both sides of the paper stack, if any, and unfold and refold the paper to make sure the pages do not stick together.

Put the paper in the input tray so that the unattached edge is at the top of the stack. Insert the first edge into the input tray until it stops.


Load the input tray with envelopes (only works with printing)

Your HP OfficeJet provides two methods for working with envelopes. Do not use shiny or embossed envelopes or envelopes that have clasps or windows.

If you are printing one envelope, use the envelope slot. Slide the envelope into the envelope slot located on the right side toward the back of the output tray, with the envelope flap up and on the left, until it stops.

If you are printing multiple envelopes, remove all paper from the input tray, and then slide a stack of envelopes into the tray, with the envelope flaps up and to the left (print-side down), until they stop.

Adjust the left paper guide against the envelopes (be careful not to bend the envelopes). Make sure the envelopes fit within the tray (do not overload it).


Set the paper type

After you have loaded paper or film in the unit, tell it what type of paper is loaded. Change this setting whenever you change the type of paper or film.

The paper types you specify for copying are independent of the paper types you specify for printing.

For more information, see "Recommended paper-type settings for copying" or "Recommended paper-type settings for printing."

To do this for future copy jobs

Choose one of the following:

On the front panel, press Paper Type. Press u (>) until the appropriate type appears. Press ENTER to choose the displayed paper size.

In the Director, click Settings, and choose Copy Settings. The Settings tab appears. In the Paper Type area, choose the appropriate type, and then click Save Configuration.

To do this for a print job

Choose one of the following:

To do this for future print jobs, go to the Director, click Settings, and then choose Print Settings. The Setup tab appears. From the Paper Type list, choose the appropriate type, and click OK.

To do this for the current print job, open the document that you want to print. From the File menu, choose Print, Print Setup, or Page Setup. Make sure that the selected printer is HP OfficeJet G Series, and then click Properties, Options, Printer Setup, or Printer. The Setup tab appears. From the Paper Type list, choose the appropriate type, and then click OK.


Recommended paper-type settings for printing

Select the Paper Type setting that matches the paper or transparency film you are using. Use only types listed for this option.

For these papers
Use
Copier
Plain Paper
Letterhead
Plain Paper
Labels
Plain Paper
Inkjet
Choose one of the following:
HP Bright White Inkjet Paper
HP Premium Inkjet Paper
HP Premium Inkjet Heavyweight Paper
Other Inkjet Papers
Photo
Choose one of the following:
HP Photo Paper
HP Premium Photo Paper, Glossy
HP Premium Plus Photo Paper, Glossy
HP Premium Plus Photo Paper, Matte
Other Photo Papers
Transparency film
Choose one of the following:
HP Premium Inkjet Transparency Film
HP Premium Inkjet Rapid Dry Transparencies
Other Transparency Films
Specialty
Choose one of the following:
HP Banner Paper
HP Matte Greeting Cards, White/Quarter-fold
HP Glossy Greeting Cards, White/Half-fold
HP Felt-textured Greeting Cards
HP Professional Brochure & Flyer Paper, Glossy
HP Professional Brochure & Flyer Paper, Matte
HP Iron-On T-Shirt Transfers
HP Restickables Large Square Inkjet Stickers
HP Restickables Large Round Inkjet Stickers
Other Specialty Papers


Recommended paper-type settings for copying

These settings are set using the Paper Type button on the front panel.

For
Use
Copier paper or letterhead
Plain Paper
HP Bright White Inkjet Paper
Plain Paper
HP Premium Inkjet Transparency Film
Transparency
HP Premium Inkjet Rapid-Dry Transparency Film
RapidDry Trans
HP Premium Photo Paper
Photo Paper
HP Premium Inkjet Paper
Premium Inkjet
HP Premium Inkjet Heavyweight Paper
Premium Inkjet
HP Iron-On T-Shirt Transfers
Iron-On
HP Premium Inkjet Brochure Paper (glossy)
Brochure Glossy
HP Premium Inkjet Brochure Paper (matte)
Brochure Matte


Change the paper size

The unit lets you change the paper size for copying and faxing. (For printing, you set the paper size using the HP OfficeJet G Series Printer Properties dialog box. For more information, see "Recommended paper-size settings for printing.") Your change remains in effect until you change it again. To switch to a different paper size, do the following:

To do this using the front panel

1	On the front panel, press Menu.

2	Choose one of the following:

To change the size for a copy job, press 1, and then press 2.

To change the size for a fax job, press 5, and then press 4.

3	Press u (>) until the desired paper size appears.

4	Press ENTER to choose the displayed paper size.

To do this using the PC

1	In the Director, click Settings, and then choose one of the following:

To change the size for a copy job, choose Copy Settings. The Settings tab appears. In the Loaded Paper Size area, choose the desired paper size.

To change the size for a fax job, choose Fax Settings, and then choose Receive Settings. The Receiving tab appears. In the Loaded Paper Size area, choose the desired paper size.

2	Click OK to store your changes and close the dialog box.


Load originals on the glass

You can process any original by placing it on the glass.

1	Lift the lid, and make sure that the glass is clean.

For more information, see "Clean the glass."

2	Place the original face down on the glass with the top edge along the green border, and align the upper-right corner of your original with the top of the white arrow and the end of the green border.

If you are copying a photo, place the short edge of the photo along the green border.

If you are copying from a transparency (that is, your original is printed on transparency film), place a blank piece of paper on top of the transparency.

3	Close the lid.


Load originals in the automatic document feeder (ADF)

When using the ADF (fax model only), be aware of the following:

To prevent paper jams, use 16-24 lb. (60-90 gsm) plain paper or HP Premium Inkjet paper only. Also, use only letter-, A4-, or legal-size originals.

To avoid a paper jam, do not load colored originals printed on a color laser printer, photos or photo papers, transparency film, labels, envelopes, or slick-surfaced papers, such as glossy papers.

Using the ADF, you can copy and fax legal-size documents, however you cannot scan them.

You can load a maximum of 30 originals at a time when using letter- or A4-size papers.


Process letter- or A4-size originals exclusively

If you are processing only letter or A4-size originals, follow these steps.

1	Lift the lid, and make sure that the glass is clean.

For more information, see "Clean the glass."

2	Close the lid.

3	Place your originals in the ADF with the printed side facing toward the back and with the top to the right (sideways).

4	Align the paper with the right side of the ADF.

5	Adjust the page guide to the length of the originals.


Process legal- or mixed-size originals

If you intend to copy or fax legal-size originals, follow these instructions for installing and using the legal-size tray. Legal-size paper is traditionally used only in the U.S.

To install the tray

 	Slide the legal-size tray onto the front paper-tray extender located on the ADF lid.

To use the ADF

1	Lift the lid, and make sure that the glass is clean.

For more information, see "Clean the glass."

2	Close the lid.

3	Place all originals in the legal-size tray with the printed side facing toward the back and with the top of the document pointing down.

4	Align the paper with the left side of the legal-size tray.

When working with originals that were originally loaded in the ADF in vertical orientation, you may notice during processing that part of the original temporarily sticks out from under the lid and a short delay occurs. This is normal behavior.


Avoid paper jams

To avoid paper jams, remove papers from the output tray frequently. Output tray capacity is affected by the type of paper and the amount of ink you are using. For more information about output-tray capacity, see "Technical information." For help with clearing a paper jam, see the Troubleshooting Help available through the Director.


Use the print features

Most print settings are automatically handled by the program you are printing from or by HP's ColorSmart technology. You only need to change the settings manually when you change print quality, print on specific types of paper or film, or use special features, such as two-sided printing.


Start a print job

Follow these steps to start a print job from the software program that you used to create your document.

1	Load the input tray with the appropriate paper.

For more information, see "Load paper or transparency film, or load originals."

2	From your program's File menu, select Print.

A Print dialog box appears on your screen.

3	Make sure that the selected printer is HP OfficeJet G Series Printer (or the "friendly name" that you have assigned to the unit).

For more information, see "Select a printer."

If you need to change settings, click the button that accesses the HP OfficeJet G Series Printer Properties dialog box (depending on your program, this button may be called Properties, Options, Printer Setup, or Printer), click the Setup tab, and then select the appropriate options for your print job. Click OK to close the dialog box.

4	Click OK to close the dialog box, and then click Print to begin your print job.


Recommended quality settings for printing

The paper-type setting you choose automatically sets the correct print-quality setting for the paper you are using. For some HP papers, your HP OfficeJet automatically chooses Best to ensure clear, crisp results.

Paper-Type setting
Best
Normal
Banner papers
X
Brochure papers
X
Greeting-card papers
X
Inkjet papers
X
Photo papers
X
Plain paper
X
Specialty papers
X
Transparency films
X


Recommended paper-size settings for printing

As you select different sizes, the image in the upper-right corner of the Properties dialog box changes to show a sample of the selected size.

For
Use
Banner papers
Banner (Letter or A4)
Cards
User-Defined Paper Size, if listed sizes are not appropriate
Copier
Letter or A4
Custom-size papers
User-Defined Paper Size
Envelopes
No. 10 Envelope or A2 Envelope
Greeting-card papers
Letter or A4
Inkjet papers
Letter or A4
Iron-on T-Shirt transfers
Letter or A4
Labels
Letter or A4
Letterhead
Letter or A4
Photo papers
Letter or A4
Transparency films
Letter or A4


Select a printer

You can select your HP OfficeJet as the printer for the current job, and you can set your HP OfficeJet as the default printer to use from any program.

To select a printer for the current job

1	From your program's File menu, select Print, Print Setup, or Page Setup.

2	From the Name list, select HP OfficeJet G Series Printer, and click OK.

To set a default printer

1	On the Windows taskbar, click Start, point to Settings, and then choose Printers.

2	Right-click the HP OfficeJet G Series Printer icon, and choose Set as Default.


Access settings

This procedure varies depending on the program you are using.

Choose one of the following to access the Properties dialog box.

In the Director, click Settings, and then choose Print Settings.

In your program's File menu, select Print, Print Setup, or Page Setup. Make sure that the selected printer is HP OfficeJet G Series Printer, and then click Properties, Options, Printer Setup, or Printer.


Increase print speed or quality

Your HP OfficeJet offers several options that affect the speed and quality of the print process. You can choose from the following:

Best, which produces the highest quality for all paper and eliminates the banding effect that sometimes occurs in solid areas. We recommend that you use this setting to print color graphics. The Best setting prints more slowly than the Normal setting.

Normal, which delivers high-quality output and is the recommended setting for most of your jobs. Normal is the default setting for most paper types.

Fast, which produces output faster than the Normal setting and delivers comparable output for text. Using Fast also cuts down on the frequency of replacing your print cartridges because it uses less ink.

2400 dpi, which produces high-quality resolution for photos. To print at 2400 dpi, you must turn off PhotoREt. Turning PhotoREt off is intended only for images with resolution higher than 600 dpi. This setting will print significantly slower and temporarily use a large amount of disk space (400 MB or more). For more information, see "Print using 2400 dpi."

To increase print speed

1	Access the Properties dialog box, and click the Setup tab.

For more information, see "Access settings."

2	In the Print Quality area, choose Fast, and then click OK.

To increase print quality

1	Access the Properties dialog box, and click the Setup tab.

For more information, see "Access settings."

2	In the Print Quality area, choose Best, and then click OK.

TIP	Print quality in any setting is better on a high-quality paper such as premium or photo, with no significant change in print speed.


Change the saturation, brightness, or color tone

Saturation reflects the relative purity of printed colors. Brightness indicates the lightness or darkness of the printed document. Color tone reflects the perceived warmth or coolness of printed colors. Your HP OfficeJet lets you adjust any of these.

1	Access the Properties dialog box, and click the Advanced tab.

For more information, see "Access settings."

2	Use the sliders to adjust the Saturation, Brightness, or Color Tone, and then click OK.


Change the orientation (portrait or landscape)

Use this procedure if you are using a special HP paper or custom-sized paper or if the program you are printing from does not allow you to set page orientation.

1	Access the Properties dialog box, and click the Features tab.

For more information, see "Access settings."

2	In the Orientation area, choose either Portrait or Landscape, and then click OK.


Set the number of copies

If the program you are printing from does not provide a way of indicating how many copies you want to print, use the Properties dialog box to set the number.

1	Access the Properties dialog box, and click the Features tab.

For more information, see "Access settings."

2	In the Copies box, type in the number or use the arrows to make a selection, and then click OK.


Print the last page first

This feature prints the pages of a document in order, from last page to first. When printing multiple copies, each copy is printed completely, in order, before the next copy is printed.

1	Access the Properties dialog box, and click the Features tab.

For more information, see "Access settings."

2	Select the Start Printing from Last Page check box, and then click OK.


Change settings for the current print job

Use this procedure to change the settings only for the current document you are about to print.

1	Access the Properties dialog box.

For more information, see "Access settings."

2	Using the options provided on the Setup, Features, and Advanced tabs, change the desired settings for the current document.

3	After you are done, click OK.


Change settings for all future print jobs

Use this procedure to change the settings once for all documents that you print.

These settings apply globally, but you can override them by changing print settings from within a specific program. For more information, see "Change settings for the current print job."

1	In the Director, click Settings, and then choose Print Settings.

You can also access settings via the Windows taskbar. Click Start, point to Settings, and then choose Printers. Double-click the HP OfficeJet G Series Printer icon.

2	Choose one of the following:

For Windows 95, 98, or 2000, go to the Printer menu, and choose Properties.

For Windows NT, go to the Printer menu, and choose Document Defaults.

3	Select the options that you want to apply to all documents you print, and click OK.


Scale a document's size

Follow these steps to scale a document to a specific size or to make it fit a specific paper size.

1	Access the Properties dialog box, and click the Setup tab.

For more information, see "Access settings."

2	Select the Scale to Fit check box.

3	In the Scale to Fit dialog box, choose the appropriate options, and then click OK.

To reduce the size of the document, select Reduce size to, and then select a percentage.

To scale the document to fit on a specific paper size, select Scale to fit selected paper size, and then select a paper size.


Perform special print jobs

In addition to supporting standard print jobs, your HP OfficeJet supports special jobs such as printing Web pages, photos, and banners. This section describes some of these features.


Print a Web page

You can print a Web page on your HP OfficeJet from your Web browser.

1	In your browser, click Print.

The Print dialog box appears.

2	In the Name area, select HP OfficeJet G Series Printer.

3	If your browser supports it, choose the items on the Web page that you want to include in the printout.

For example, in Internet Explorer, choose options like As laid out on screen and Print all linked documents.

4	Click OK to print the Web page.


Print a photo on photo paper

For high-quality photo printing, we recommend that you use HP photo papers with your HP OfficeJet.

You can also use 2400 dpi resolution to print your photos. For more information, see "Print using 2400 dpi."

1	Remove all paper from the input tray, and then load the photo paper.

For more information, see "Load the input tray with letter-, legal-, or A4-size paper" and "Review tips for loading specific types of paper."

2	Access the Properties dialog box, and click the Setup tab.

For more information, see "Access settings."

3	From the Paper Type list, choose the appropriate paper type.

For more information, see "Recommended paper-type settings for printing."

Your HP OfficeJet automatically sets the Print Quality to Best.

4	From the Paper Size list, choose the appropriate size.

5	Click OK to close the dialog box, and then click Print to print the photo.


Print using 2400 dpi

Your HP OfficeJet lets you print at 2400 dpi on photo paper. To print at 2400 dpi, you must turn off PhotoREt. Turning PhotoREt off is intended only for images with resolution higher than 600 dpi. This setting will print significantly slower and temporarily use a large amount of disk space (400 MB or more).

To use 2400 dpi for a single print job

1	From within the program that you want to print from, access the print Properties dialog box, and then click the Setup tab.

For more information, see "Access settings."

2	From the Paper Type list, choose the appropriate type of photo paper.

Your HP OfficeJet automatically sets the Print Quality to Best.

3	From the Paper Size list, choose the appropriate size.

4	Clear the PhotoREt check box.

NOTE	You must select a type of photo paper from the Paper Type list before you can access this check box.

5	Click OK to close the dialog box, and then click Print in your program's Print dialog box.

To set 2400 dpi as the default print setting

1	In the Director, click Settings, and then choose Print Settings.

2	In the Setup tab, go to the Paper Type list, and choose the appropriate type of photo paper.

3	Clear the PhotoREt check box.

NOTE	You must select a type of photo paper from the Paper Type list before you can access this check box.

4	Click OK to close the dialog box and store your changes.

NOTE	This change causes all future print jobs to print at 2400 dpi using photo paper.


Print a banner

For the best results, we recommend that you use HP Banner Paper with your HP OfficeJet.

1	Remove all paper from the input tray, and then load the banner paper.

For more information, see "Load the input tray with letter-, legal-, or A4-size paper" and "Review tips for loading specific types of paper."

2	Raise the output tray above the catch on the right side of the unit.

3	Access the Properties dialog box, and click the Setup tab.

For more information, see "Access settings."

4	In the Page Settings area, select the Banner Printing check box.

Your HP OfficeJet automatically sets the Paper Type to HP Banner and the Paper Size to Banner.

5	Verify that the Paper Size is correctly set.

Your HP OfficeJet supports both letter- and A4-sized banner paper.

6	Click OK to close the dialog box, and then click Print to print the banner.

After printing is done, a message appears indicating that the job is complete and you can remove any extra banner paper from your HP OfficeJet.

7	Tear off any unused paper in the input tray.

8	Press ENTER on the front panel to eject any additional paper, remove your output from the output tray, and lower the output tray back into its standard position.


Print a poster

This feature prints a document image across multiple pages, using dotted lines on some pages to indicate where you can trim the pages before taping them together.

TIP	Your HP OfficeJet also provides a way to create a poster using the copier. For more information, see "Make a poster."

1	Access the Properties dialog box, and click the Features tab.

For more information, see "Access settings."

2	Select the Poster Printing check box, and choose either 2x2, 3x3, or 4x4.

This selection tells your HP OfficeJet how much to enlarge your document so that it fits across 4, 9, or 16 pages.

If your original document fits on multiple pages, each of those pages will be printed on 4, 9, or 16 pages. For example, if you have a one-page original and you select 3x3, you will get 9 pages; if you select 3x3 for a two-page original, 18 pages will print.

3	Click OK to close the dialog box, and then click Print to print the poster.


Print multiple pages on a single sheet (2 on 1 or 4 on 1)

This feature prints a multiple-page document with more than one page image (either two or four) on a single sheet of paper.

1	Access the Properties dialog box, and click the Features tab.

For more information, see "Access settings."

2	Select the Multiple Pages per Sheet check box, and then select either 2 Pages per Sheet or 4 Pages per Sheet.

These options indicate whether you want two or four pages consolidated onto one sheet of paper.

3	If you want your HP OfficeJet to outline each page, select the Draw Page Border check box.

4	Click OK to close the dialog box, and then click Print.


Flip (mirror) an image for iron-on transfers

This feature reverses an image and prints it as a flipped document. Use this feature for iron-on transfers. Also use this feature when you print transparencies and you want to make notations on the back and erase them later without scratching the original.

1	Access the Properties dialog box, and click the Features tab.

For more information, see "Access settings."

2	In the Orientation area, select the Mirror Image check box.

3	Click OK to close the dialog box, and then click Print.


Print a presentation on transparency film

For the best results, we recommend that you use one of the HP transparency-film products with your HP OfficeJet.

1	Load the transparency film into the input tray.

For more information, see "Load the input tray with letter-, legal-, or A4-size paper" and "Review tips for loading specific types of paper."

2	Access the Properties dialog box, and click the Setup tab.

For more information, see "Access settings."

3	From the Paper Type list, choose the appropriate transparency film.

For more information, see "Recommended paper-type settings for printing."

4	If you want to make notations on the back of the transparencies and erase them later without scratching the original, click the Features tab, and select the Mirror Image check box.

For more information, see "Flip (mirror) an image for iron-on transfers."

5	Click OK to close the dialog box, and then click Print.

Your HP OfficeJet waits for transparencies to dry before releasing them automatically. Ink dries slower on film. Be sure to allow enough time for the ink to dry before using the transparency.


Print a group of addresses on labels or envelopes

Your HP OfficeJet lets you print on a single envelope, groups of envelopes, or label sheets designed for use with inkjet printers.

1	Print a test page on plain paper first.

Place the test page on top of the label sheet, and then hold both pages up to the light. Check your label spacing to see how well each block of text aligns with each label. Make adjustments as needed.

2	Load the labels or envelopes into the input tray.

For more information, see "Load the input tray with letter-, legal-, or A4-size paper" and "Review tips for loading specific types of paper."

3	If you are printing on envelopes, do the following:

Access the Properties dialog box, and click the Setup tab. For more information, see "Access settings."

From the Paper Size list, choose the appropriate envelope size.

4	Click OK to close the dialog box, and then click Print.


Print on both sides of the page (two-sided printing)

Your HP OfficeJet lets you print on both sides of the page using the manual method or using the HP Two-Sided Printing Accessory, which is included with the HP OfficeJet G95 or can be purchased separately.

If you enable use of the accessory, the top and bottom margins are slightly different, so it may be necessary to increase the top margins of your document to align the two sides correctly. This may result in a smaller printable area. Also, the accessory only works with certain paper types and sizes.

Always use paper on which text and pictures printed on one side do not show through to the other side.

To use the manual method

1	Access the Properties dialog box, and click the Features tab.

For more information, see "Access settings."

2	Select the Two-Sided Printing check box, and then choose either Book or Tablet.

For binding on the side, select Book.

For binding on the top, select Tablet.

3	Click OK to close the dialog box, and then click Print.

Your HP OfficeJet begins the print process. The print driver displays instructions on the screen when it is ready to process side two of your job.

CAUTION	Do not remove any of the printed pages from the output tray until all the odd-numbered pages are printed.

4	Follow the instructions that appear on your screen.

To use the HP Two-Sided Printing Accessory

1	Access the Properties dialog box, and click the Features tab.

For more information, see "Access settings."

2	Select the Two-Sided Printing and Automatic check boxes.

3	If the Two-Sided Printing Margin dialog box appears, make a selection, and then click OK.

The appearance of this dialog box indicates that the margins need adjusting to print correctly.

4	Choose either Book or Tablet.

5	Click OK to close the dialog box, and then click Print.


Stop printing

There are several ways to stop a print job.

To stop a print job from your HP OfficeJet, press Cancel on the front panel. We recommend that you stop a print job using this method.

If "Print cancelled" does not appear on the front-panel display, press Cancel again.

Your HP OfficeJet prints any pages it has already started to print and then cancels the remainder of the job. It can take a few moments for printing to be cancelled.

If you change the copy settings while you are printing, pressing Cancel clears only the copy settings and does not cancel your print job. Press Cancel again to cancel the print job.

To stop a print job from the status window on your PC, click Cancel.

To stop a print job from the Printers folder on your PC, do the following:

1	On the Windows taskbar, click Start, point to Settings, and then choose Printers.

You can also double-click the printer icon in the Windows taskbar.

2	Double-click the HP OfficeJet G Series Printer icon.

3	From the list, select the job you want to cancel.

4	From the Document menu, choose Cancel Printing (Windows 95 or 98) or Cancel (Windows NT), or press the Delete key on your keyboard.

It can take a few moments for printing to be cancelled.

Most programs that were designed for Windows use the Windows print spooler. The preceding procedure will work to stop printing in these programs. If the procedure does not work, your program may not use the spooler (for example, PowerPoint in Microsoft Office 95 and 97). If this happens, follow the instructions for canceling Background Printing provided in the online help for your program.


Use the scan features

To use the scan features, your HP OfficeJet and PC must be connected.

Scanning is the process of converting text and pictures into an electronic format for your PC, and then using the converted items for professional and personal projects.

Professional uses: Scan text from an article you read, and bring it into your word processor so you can quote it in your report. Include pictures of your product in your brochure. Put your logo onto business cards that you print yourself.

Personal uses: Scan pictures of your kids, and use the images in greeting cards (or e-mail the images to their grandparents). Put a photographic inventory of your house or office on a disk, and store it in a safe place.

You can scan just about anything, such as:

Photos - to send out or place in documents.

Magazine articles - to store on your PC.

Text documents - to avoid retyping.

3D objects (be careful not to scratch the glass) - to put into catalogs and flyers.


Begin a scan

You can initiate a scan from your PC or from your HP OfficeJet. The steps are different depending on whether your PC and HP OfficeJet are directly connected or set up through a network and depending on whether you load the original in the ADF or place it on the glass.


Use an HP OfficeJet that is connected directly to your PC

You can initiate a scan from your PC or from your HP OfficeJet.

To do this from your HP OfficeJet

1	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

2	Choose one of the following:

If you want to preview the scan, press Scan To repeatedly until Scan Single Page appears on the front-panel display, and then press START SCAN. Your HP OfficeJet scans the document, and then the scanned image appears in the HP Image Editor.

If you want to send the scan to a specific program, press Scan To repeatedly until the applicable program appears on the front-panel display, and then press START SCAN. Your HP OfficeJet scans the document, launches the selected program, and displays the scanned image in that program.

For information on configuring the list of programs available through the Scan To list, see "Edit the front panel's Scan To list."

To do this from your PC

1	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

2	In the Director, click Scan.

3	If you loaded your original in the ADF, choose one of the following when the Scan from Automated Document Feeder dialog box appears:

To scan your original and send it directly to a specific destination, go to the Send To list, and select the appropriate destination. In the Image Type area, select the image type, and then click OK.

To scan your original and preview each page, select the Preview each page check box, and then click OK.

If you used the ADF and chose to scan all pages, your HP OfficeJet scans the original and sends the output to the selected destination.

If you used the ADF and chose to scan a single page, your HP OfficeJet scans the document, and then the scanned image appears in the Scan window. In the Scan window, click Scan Next Page if you want to continue scanning additional pages one at a time. You can also click Scanning tips for more information on processing your scan.

If you used the glass, your HP OfficeJet scans the document, and then the scanned image appears in the Scan window for you to edit, save, or send to a program. In the Scan window, click Scanning tips for more information on processing your scan.


Use an HP OfficeJet that is networked

You can initiate a scan from your HP OfficeJet or PC.

To do this from your HP OfficeJet

1	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

2	Press Scan To repeatedly until your PC's name appears on the front-panel display, and then press START SCAN.

Your HP OfficeJet scans the document, and then displays it in the HP Image Editor on the selected PC.

For more information on using a specific name for your PC, see "Change the PC's friendly name when using a networked HP OfficeJet."

To do this from your PC

1	In the Director, click Scan.

2	After the Network Scan Setup dialog box appears, choose one of the following:

To scan your original and send it directly to a specific destination, go to the Send To list, and select the appropriate destination. In the Image Type area, select the image type, and then click OK.

To scan your original and preview each page, select the Preview each page check box, and then click OK.

The Scan Reservation dialog box appears, and the HP OfficeJet is temporarily reserved for your scan.

3	Go to the HP OfficeJet, and load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

4	Choose one of the following:

To continue from the HP OfficeJet, press START SCAN. If you did not select Preview each page, the HP OfficeJet scans the original and sends the output to the selected destination.

To continue from your PC, go to the Scan Reservation dialog box, and click Scan Now.

If you used the glass, or if you used the ADF and selected Preview each page, the HP OfficeJet scans the first (or only) original and then displays it in the Scan window for you to edit, save, or send to a program.

5	If you used the ADF and have additional pages to scan, click Scan Next Page when you are ready to continue.


Verify destination and image type

By default, your HP OfficeJet automatically analyzes the type of object being scanned (for example, a photograph). Based on this analysis, your HP OfficeJet selects an appropriate type. In some cases, you may need to change the selected type.

1	In the Scan window, verify that the appropriate image type is selected.

To save or send photos or graphics to another program, use Photo.

To edit text in a word processing program, use Editable Text. This option uses Optical Character Recognition (OCR), which involves reading text from paper and translating the images into a form that the computer can manipulate. For example, OCR lets you scan pages from a magazine article, and edit the results in a word processor such as Microsoft Word.

To retain text formatting, use Text as Image.

To retain text and graphic formatting, use Mixed Image.

2	From the Send To list, select the appropriate destination.

3	If you are ready to complete the scan, click Send Now.

For information on editing the scan before sending it to a destination, see "Edit the scan."


Select an area of the scan

Depending on preferences that you set, the entire scan may be selected in the display area when your source object is scanned. You can adjust the selection size in preparation for cutting, copying, or saving specific area of the scan.

Do one of the following:

If no area is currently selected, drag the cursor to select the appropriate area.

If an area of the image is currently selected, resize it by dragging any border or corner.

If an area of the image is currently selected, clear the selection by pressing the Esc key and then select the appropriate area.

After you release the mouse button, a solid border appears around the selected area and any area outside this border is grayed out.


Edit the scan

You can use the tools in the Scan window to edit a scanned image. When you scan a document as Editable Text, the text of the scan must first be placed into an appropriate word processing program, and then edited.


Crop (trim) an image

There are two kinds of cropping: automatic cropping that occurs when the image is scanned and manual cropping that you perform on the scanned image.

When your HP OfficeJet automatically crops the image, the image will not contain the entire scan bed, only the portion of the scan bed occupied by the scanned original. Your HP OfficeJet performs automatic cropping when the appropriate option (Automatically crop image) is selected in the Scanning tab of the Scan Settings dialog box.

You can manually crop an image, removing portions that are not needed, in the Scan window.

To crop an image manually

1	In the Scan window, select the portion of the image you want to use.

2	From the Send To list, choose a destination.

3	Click Send Now.

Only the portion of the image that you selected is sent to the destination.

You can also crop an image that you have saved to a file using the Crop feature in the HP Image Editor.


Copy and paste an area of the scan

You may want to use only part of a scanned image in another program or document. Your HP OfficeJet lets you copy all or part of a scanned image, which you can then paste into another program.

1	In the Scan window, select the area of the scan that you want to copy.

2	In the toolbar, click Copy.

3	Open a program that supports pasting, and then choose Paste from the Edit menu or press Ctrl+V.


Rotate the image

The obvious reason for rotating a scan is if it appears sideways in the Scan window. You can just rotate the scan 90 degrees to correct it. But you can also use rotation to make smaller adjustments to the scan.

1	In the Scan window toolbar, click Rotate.

2	Use the available options to rotate the image.

Use the two buttons to rotate the image 90° to the left or right.

Use the slider bar to rotate the image in very small (hairline) increments.

3	Click OK to apply the changes, or click Cancel to exit the dialog box without applying the changes.


Change output size (size of image)

For scanned images, output size defines the dimensions of the finished scan. The area of the scan selected in the Scan window is output with the dimensions you specify. Reducing or enlarging a scan effects its file size.

Output size is irrelevant if you scan text and your destination accepts editable text.

1	In the Scan window toolbar, click Resize.

2	From the Units list, select a unit.

3	In the Width or Height area, enter a value, or move the slider to the appropriate value.

If Keep original proportion is selected, you cannot stretch or flatten a scan by changing one dimension (height or width) more or less than the other dimension. You can only change one dimension at a time. The scan software automatically changes the other dimension to keep it in proportion to the dimension you changed.

4	Click OK to apply the changes, or click Cancel to exit the dialog box without applying the changes.


Adjust brightness or contrast

It is rare for photos to have the perfect exposure every time. When you scan a photo (or any other image) you can make adjustments to the brightness, making the image lighter or darker. You can also adjust the contrast, changing the difference between the light and dark portions of the image.

1	In the Scan window toolbar, click Brightness/Contrast.

2	Use the available options to adjust brightness and contrast.

3	After you are finished, click OK.


Adjust color

You can adjust the color of the image, changing the amount of color or changing the saturation (amount of white in the color). Your changes are shown in the Scan window.

For best results, set your monitor to use more than 256 colors (for more information, see your Windows documentation). If your monitor is set to display 256 colors, color selection will be limited.

1	In the Scan window toolbar, click Adjust Color.

2	Use the available options to adjust the colors in the image.

3	After you are finished, click OK.


Change scan output resolution

The scan software sets resolution for you. In most cases, you get the best results and smallest file size if you use the resolution the software determines to be best for the selected image type. If you are planning to enlarge a photo or print it on photo paper, use a higher resolution.

Unlike scanning to a program, when you scan to a file, your intended use for the scan is undetermined, so you may want to change the resolution to match your needs, keeping the following examples in mind:

If you are scanning a photo or color drawing to an image file or image and text file for display on a PC screen, change the resolution to 72-75 dpi.

If you are scanning a photo or color drawing to an image file or image and text file for printing on a printer with a resolution of 1200 dpi or higher, change the resolution to 300 dpi.

NOTE	You cannot change the resolution when scanning editable text.

Using a higher resolution results in longer scan time and higher file size.

To change the resolution

1	In the Scan window, go to the Tools menu, and choose Output Resolution.

2	Select the appropriate resolution in the list.

3	After you are finished, click the close button.

Your changes only effect the current scan session. To make the changes permanent, change the scan settings in the Director.

If you change resolution frequently, you can drag the Output Resolution dialog box to the toolbar for quicker access in the future.


Adjust sharpness

Sharpening a scan means that the edges, the gradients in brightness or color, are made steeper. Up to a certain point, this makes a blurred scan appear more focused. Using higher values may distort the scan.

1	In the Scan window, go to the Tools menu, and choose Sharpen Level.

The Sharpen Level dialog box appears.

2	From the list, select a level.

3	After you are finished, click the close button.


Change text output (OCR)

If you selected Editable Text and your destination supports it, the Scan software offers two options for handling scanned text that you intend to edit. The Framed Text option retains the layout and formatting of your original as much as possible. Minor changes to the text will be easy, but major editing or reformatting can be difficult because blocks of text will be in frames. The other option, Flowed Text, keeps all the components in a single-column flow. Page layout information is lost, but it is easier to reformat the scan the way you want it or make major changes to the text.

NOTE	Some programs, such as WordPad, cannot handle frame-text formatting.

1	In the Scan window, go to the File menu, and choose Scan Settings.

2	In the Scan Settings dialog box, click the Text tab.

3	In the Text Output area, choose the appropriate option, and then click OK.

To retain layout and formatting, choose Framed Text. If you use this setting and your destination is Microsoft Word, use Word's Page Layout view to see the formatted text.

To keep all components in a single-column flow, choose Flowed Text.


Open a previously saved scan

Once you have scanned an image and saved it to your hard drive, you can open it for editing, printing, or viewing in the HP Image Editor.

1	In the Director, click My Pictures.

You can also access images from within the HP Image Editor. From the File menu, choose Open.

2	In the Open dialog box, locate and select the file type of the image you want to open, and then click Open.

By default, when you save an image in the Scan window, it is stored in the My Pictures folder. If you specified a different folder for storage, your images are stored in that folder. You can also open images that have been saved by other image editing programs.


Reverse, undo, or cancel your changes

Within the Scan window and its dialog boxes, there may be several ways to cancel edits you have made. (Not all options are available in all situations.)

To reverse the last change that you made, click Undo in the toolbar.

To keep a dialog box open but reverse the changes you have made, click Reset.

To close a dialog box without saving your changes, click Cancel.


Change scan settings

You can adjust the options that the scan software uses for scans during the current session (that is, while the Scan window is open) or for all future scan sessions. These options effect the processing of resolution, color, exposure, editable text, among other functions.

1	Choose one of the following:

To change the settings for the current session only, go to the File menu in the Scan window, and choose Scan Settings.

To change the default settings for all future scan sessions, click Settings in the Director, and choose Scan Settings.

In either case, the Scan Settings dialog box appears, with the Resolution tab visible.

2	On the relevant tabs, select or clear the appropriate options, and then click Apply.

3	After you are finished making adjustments, click OK.


Finish the scan

After you have scanned an image and edited or adjusted it as needed, you can send the image to your destination or print it. You can also save the image in a file on your computer's hard drive.


Send the scan to a destination

Your HP OfficeJet lets you send your scan to a specific program or to a file for later use.

1	In the Scan window, go to the Send To list, and select the appropriate destination.

2	Click Send Now.


Print the scan

Your HP OfficeJet lets you print your scanned image from the Scan window. You can also use the Creative Photo Printing options to print special versions of your scan. For more information, see "Print images using Creative Photo Printing."

1	In the Scan window, go to the File menu, and choose Print.

The Print dialog box appears.

2	From the Name list, choose HP Office Jet G Series Printer, and then select other relevant print settings.

3	To print the scan, click OK, and then click Print.


Save the scan to a file

Your HP OfficeJet lets you select a specific format for the scan and then save it to your computer's hard drive.

1	In the Scan window, go to the File menu, and select Save As.

2	In the Save As dialog box, select the format of your output image and the folder in which you want to store it, and then click Save.


Perform special scan tasks

Using your HP OfficeJet, you can perform many special scan tasks. A few examples are described in the following sections.


Scan to a brochure using Microsoft Word 2000

In Microsoft Word 2000, you can scan with your HP OfficeJet in the process of creating a brochure, and then use your HP OfficeJet to print the finished brochure.

To create your brochure

1	Start Microsoft Word.

2	From the File menu, choose New.

3	Click the Publications tab, and select Brochure.dot.

NOTE	If you do not have a brochure template listed, copy Brochure.dot from your Microsoft Office CD (Valupak\Template\Word folder) to your hard drive (MS Office\Publications folder).

A sample brochure with instructions appears. The instructions provide hints and tips on brochure design.

4	Enter your business information.

5	If you are using pre-printed brochure paper, adjust the margins.

6	Move the pointer to the location where you want to add a graphic.

7	Get a picture or graphic that you want to add to the brochure, and place the original on the glass.

8	Follow these steps to scan:

In Microsoft Word, go to the Insert menu, point to Picture, and then choose From Scanner. The Scan window appears, with Microsoft Word selected as your destination.

In the Scan window, make any desired changes to the scanned image.

Verify that the correct image type is selected, and then click Send Now. The scanned image appears at the pointer location in Microsoft Word.

9	Click the image, and use the handles to adjust the image.

To print your brochure

1	Load the input tray with the appropriate paper.

For more information, see "Load paper or transparency film, or load originals."

2	From the File menu, choose Print.

The Print dialog box appears.

3	In the Page Range area, click Current Page, and then click OK.

4	After the page finishes printing, place the page back into the input tray without changing its orientation (printed side is face up).

5	Scroll to the other page of the brochure, and print using the same instructions as for the first side.


Scan to a brochure using Microsoft Publisher 2000

In Microsoft Publisher 2000, you can scan with your HP OfficeJet in the process of creating a brochure, and then use your HP OfficeJet to print the finished brochure.

To create your brochure

1	Start Microsoft Publisher.

2	On the PageWizard tab, select Brochure.

3	In the PageWizard Design Assistant, choose a style for the brochure, and then follow the onscreen instructions.

4	Make sure you choose to include pictures, and then click Create It.

5	Enter your personal information, and then click OK.

6	Modify the text.

7	Click a picture already on the brochure so that you can replace it with your scanned image.

8	Get a picture or graphic that you want to add to your brochure, and place the original on the glass.

9	Follow these steps to scan:

In Microsoft Publisher, go to the Insert menu, and then choose Scanned Image. The Scan window appears, with Microsoft Publisher selected as your destination.

In the Scan window, make any desired changes to the scanned image.

Verify that the correct image type is selected, and then click Send Now. The scanned image appears at the pointer location in Microsoft Publisher.

10	In the Import Picture dialog box, leave the setting as Change The Frame To Fit the Picture, and then click OK.

11	Continue adding pictures as necessary.

To print your brochure

1	Load the input tray with the appropriate paper.

For more information, see "Load paper or transparency film, or load originals."

2	From the File menu, choose Print.

The Print dialog box appears.

3	In the Page range area, click Current page, and then click OK.

4	After the page finishes printing, place the page back into the input tray without changing its orientation (printed side is face up).

5	Scroll to the other page of the brochure, and print it using the same instructions as for the first side.


Scan to a flyer using Microsoft Word 2000

In Microsoft Word 2000, you can scan with your HP OfficeJet unit in the process of creating a flyer.

1	Start Microsoft Word.

2	Enter the text for your flyer.

3	Get a picture or graphic that you want to add to your flyer, and place the original on the glass.

4	Move the pointer to the location where you want to add a graphic.

5	Follow these steps to scan:

In Microsoft Word, go to the Insert menu, point to Picture, and then choose From Scanner. The Scan window appears, with Microsoft Word selected as your destination.

In the Scan window, make any desired changes to the scanned image.

Verify that the correct image type is selected, and then click Send Now. The scanned image appears at the pointer location in Microsoft Word.

6	Click the image, and use the handles to adjust the image.


Scan to a flyer using Microsoft Publisher 2000

In Microsoft Publisher 2000, you can scan with your HP OfficeJet unit in the process of creating a flyer.

1	Start Microsoft Publisher.

2	On the PageWizard tab, select Flyer.

3	In the PageWizard Design Assistant, choose a style that includes a picture, and then follow the onscreen instructions.

4	Click Create It.

5	Enter your personal information, and then click OK.

6	Modify the text.

7	Click a picture already on the flyer so that you can replace it with your scanned image.

8	Get a picture or graphic that you want to add to your flyer and place the original on the glass.

9	Follow these steps to scan:

In Microsoft Publisher, go to the Insert menu, and then choose Scanned Image. The Scan window appears, with Microsoft Publisher selected as your destination.

In the Scan window, make any desired changes to the scanned image.

Verify that the correct image type is selected, and then click Send Now. The scanned image appears at the pointer location in Microsoft Publisher.

10	In the Import Picture dialog box, leave the setting as Change The Frame To Fit the Picture, and then click OK.

11	Continue adding pictures as necessary.


Scan a photo, drawing, or logo from within a program

If your destination is TWAIN-compliant and you are scanning a photo, drawing, or logo for one-time use, consider using the Scan or Acquire command in your program.

1	Load your original.

When scanning a photo, place the photo on the glass; do not use the ADF to scan a photo. For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

2	Go to your program's File or system menu, choose Scan or Acquire, choose Select Source, and then choose HP OfficeJet G Series.

3	In the Scan window, verify that the image type is appropriate, and then click Send Now.


Scan text (OCR)

Depending on the capabilities of your destination and the choices you make in the scan settings, your HP OfficeJet does one of two things with scanned text:

It converts the scanned text into editable text using OCR (recommended).

It takes a picture of the scanned text, resulting in an image of the text that cannot be edited. This is what happens if you transfer a text region to a destination that accepts only images. Some destinations, like drawing programs, accept scalable clip art, while others, like image editors, accept only bitmaps.

To scan text into editable text

1	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

2	In the Director, click Scan.

3	Verify that the image type is Editable Text.

For information on changing the layout of the text, see "Change text output (OCR)."

4	In the Scan window, go to the Send To list, and select a destination.

The destination must be able to accept text; otherwise, the scanned text will be an image, not editable text.

5	Click Send Now.

You can also use a different OCR program to scan text into editable text. To do so, select it like you would any other destination. If your OCR program is not listed in the Send To list, scan the original to a file, and then open the file in the OCR software. If the OCR package is TWAIN-compliant, you can also use the Scan or Acquire command within the OCR program.


Scan a multiple-type original

A multiple-type original is an original that contains more than one type of content, such as text and a logo, instead of being just text or a photo. When an original has multiple types of content, the scanning process is more complex. Consider these options if you are scanning anything other than plain text or a single drawing or photograph.

1	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

2	In the Director, click Scan.

3	In the Scan window, verify that the image type is Mixed Image.

If you only want to capture a specific section of the scan, select that area, and verify the image type.

4	Edit the image, if necessary.

For more information, see "Edit the scan."

5	From the Send To list, select a destination, and then click Send Now.


Scan images for the Web

You can prepare a scanned image for use in a Web page. To do so:

Set the resolution to 72-75 ppi. Resolutions higher than 75 ppi do not improve the appearance of a scan displayed on a monitor.

Save the file using the .jpg or .gif file format.


Scan to a file

Scanning to a file is especially recommended if you intend to use a scan in a variety of different programs. If you plan to open the file later, make sure you use a file format that is accepted by the program that you intend to use. Check the program's Open or Import command or dialog box for a list of file types that are accepted by that program.

If you save your image as a file on your hard drive, the size of the file will vary depending on the file type you choose. For example, .jpg and .tif images are smaller than some of the other file types (such as .bmp). If the program where you want to use the image can accept several file formats, consider using the format that takes up the least amount of space.

For saving text scans, .txt and .rtf are the most common. For saving color image scans, .jpg and .tif are the most common. For color images used as web graphics, .gif and .jpg are the most common file formats.

NOTE	Most programs accept the Windows Bitmap (.bmp) format.

To scan to a file

1	Load your original, and initiate the scan.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)" and "Begin a scan."

2	In the Scan window, use the buttons to adjust the scan type.

3	From the File menu, choose Save As.

4	Select an appropriate name, file format, and location, and then click OK.


Scan to e-mail

When you scan to e-mail, a new message is created in your e-mail software, with the scanned image automatically included as an attachment.

Your e-mail must be set up and functioning properly before you use it with the scan software. We recommend that you send a text e-mail first. Contact your e-mail vendor if you have difficulty configuring your e-mail program.

NOTE	Many Internet service providers (ISPs) have limitations on the maximum size of a file that can be sent through e-mail. If you are planning on sending a file to someone through e-mail, use a format such as .jpg, which creates a smaller file size. If this is insufficient, consider decreasing the resolution to reduce the file size even further.

You can use either of the following types of e-mail software:

America Online

MAPI-compatible - Most e-mail programs support MAPI as a way for you to automatically attach documents or images to e-mail messages. Note that your e-mail software must also support attachments.

The scan software supports scanning directly to several PC e-mail and fax programs. If your program is supported, its name may appear in the Send To list in the scan window.

If you do not have one of the supported programs, you can still send scanned images through e-mail. For more information, see "Scan to a file."

NOTE	When you scan to e-mail, the scan is saved as .jpg. file, which generally results in a smaller file size. Regarding file size, if the .jpg file exceeds your ISP's maximum size, consider rescanning at a lower resolution.

Scan to a supported e-mail program

When you scan to e-mail, the scanned image is placed in a newly created e-mail message as an attachment. You can complete the message, adding addresses, subject, and text, and then send it.

1	Start your e-mail program, and connect to your Internet service.

For some programs, doing this first avoids confusion about assigning the e-mail a date and time at which you want it delivered.

2	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

3	In the Director, click Scan to E-mail.

Your HP OfficeJet scans your document, and the scan appears in a new message window of your e-mail program.

4	Process the e-mail message as you would any other.

If you were not logged onto the Internet when you scanned to e-mail, remember to log on to send your e-mail message.

Scan to an e-mail program not supported by your HP OfficeJet

If your e-mail program is not currently supported by your HP OfficeJet or is not MAPI-compatible, scan the original to a file, and then attach it to an e-mail message.


Use the same scan in multiple destinations

There are two ways to use a scan in more than one destination. One involves changing the destination and the other saves the scan to a file that can be used by multiple programs.

To scan a single page to multiple destinations

1	Load your original, and initiate the scan.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)" and "Begin a scan."

2	From the Send To list, choose the first destination in which you want to use the scan, and then click Send Now.

3	After the scan is transferred to your first destination, return to the Scan window, select the next destination from the Send To list, and click Send Now.

4	Repeat Step 3 until the scanned image is transferred to all the desired destinations.

To scan to a single file for use in multiple destinations

 	Scan your document as described in "Scan to a file."

You can use the saved file in any program that accepts the file format in which you saved the image.


Scan multiple pages (batch scan) using the ADF

Most OCR and word processing programs support batch scanning; many graphics programs do not. Check your program's documentation for detailed information.

1	Load your originals in the ADF.

For more information, see "Load originals in the automatic document feeder (ADF)."

2	In the Director, click Scan.

3	After the Scan from Automated Document Feeder dialog box appears, go to the Send To list, and select the appropriate destination.

4	In the Image Type area, select the image type, and then click OK.

Your HP OfficeJet scans the original and sends the output to the selected destination.


Scan photos for archival

Your HP OfficeJet provides a destination specifically designed for scanning and storing photos.

To do this from your HP OfficeJet if it is directly connected to your PC

1	Load your original, and initiate the scan.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)" and "Begin a scan."

2	Press Scan To repeatedly until Archive Photo appears on the front-panel display, and then press START SCAN.

The software completes the scan process. Files are stored in a folder named with the current day and date. This folder is located inside the My Pictures folder. (If you specified a different folder for storage, your images are stored in that folder.)

To do this from your PC

1	Load your original, and initiate the scan.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)" and "Begin a scan."

2	In the Scan window, verify that the image type is Photo.

3	From the Send To list, choose Archive Photo.

4	Click Send Now.

The software completes the scan process. Files are stored in a folder named with the current day and date. This folder is located inside the My Pictures folder. (If you specified a different folder for storage, your images are stored in that folder.)


Edit the front panel's Scan To list

If your unit is connected directly to your PC (that is, not connected through a network), you can modify the list of destinations that are available from the front-panel display and the scan software. The list of destinations can contain up to 20 entries.

1	In the Director, click Settings, and then choose Scan To Settings.

The Scan To Button Settings dialog box appears.

2	In the Available scan destinations list, select the appropriate program and drag it to a numbered position in the Scan To settings list.

The selected program replaces any program in the numbered position.

3	To save your changes, click Set.


Update the software's Send To list

If you have Web access, you can update the list of destinations that is available from the Send To list in the scanning software.

 	In the Scan window, go to the Help menu, and choose Update Send To list from Web. Follow the instructions that appear on your screen.


Perform a print preview

Use Print Preview to see how your scan will appear before actually printing it.

1	In the Scan window, go to the File menu, and choose Print Preview.

2	If the preview is acceptable, click Print; otherwise, click Cancel.


Print images using Creative Photo Printing

You can print scanned images in a variety of special forms, including wallet-size prints, stickers, posters, banners, in multiple arrangements on a single page, and as T-shirt decals.

1	In the Scan window, click the Creative Photo Print button.

The Creative Photo Printing dialog box appears.

2	In the Printing Options area, select an option.

3	In the Position on Page area, select the appropriate option.

4	In the Type of Paper list, select the appropriate paper type.

5	In the Number of Pages list, select or enter the number of pages in the original.

6	To see how your output will look when printed, click Print Preview

7	After you are done, close the Print Preview dialog box.

8	Click Print to complete your print job.


Stop scanning

You can stop a scan in the following ways:

In the status window, Send To dialog box, or Save As dialog box, click Cancel.

On the front panel, press the Cancel button.


Use the copy features

Using your HP OfficeJet, you can:

Produce high-quality color and black-and-white copies using a variety of paper types and sizes, including iron-on transfers.

Enlarge or reduce the size of the copies you make from 25% to 400% of the copy's original size. (Percentages may vary between models.)

Make the copy lighter or darker, adjust the color intensity, and specify the quality of the copies you make.

Use special digital copying features to enlarge a vacation photo (or anything else) for display on a wall, make wallet-size photos to give to family members, make high-quality copies of photos using special photo paper, or copy a report onto transparency film for use in a presentation to a client.


Make copies

You can make copies using the front panel of your unit or using your PC. All copy features are available using either method. You may want to use your PC for easier access to special copy features.

All copy settings selected on the front panel are reset two minutes after the unit completes the copy job unless you save the settings as the default settings. Settings that you set in the software's Copy dialog box are reset immediately after you process the job. (Settings changed in the software's Copy Settings dialog box remain in effect until you change them again. For more information, see "Change settings for all future copy jobs.")


Initiate the copy process from your HP OfficeJet

Follow these steps to start a copy job from your unit.

1	Load the input tray with the appropriate paper.

For more information, see "Load paper or transparency film, or load originals."

2	If you are using anything other than plain paper, press Paper Type, press u (>) until the appropriate type appears, and then press ENTER to select it.

For more information, see "Recommended paper-type settings for copying."

3	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

4	If you want to make more than one copy (the default), press Number of Copies, and then use the keypad to enter the number of copies.

For more information, see "Set the number of copies."

5	Change any other applicable settings, such as reduction, enlargement, or special features.

6	Press Start Copy, Black or Color.


Initiate the copy process from your PC

Follow these steps to start a copy job from your PC.

1	Load the input tray with the appropriate paper.

For more information, see "Load paper or transparency film, or load originals."

2	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

3	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

4	Change any other applicable settings, such as reduction, enlargement, or special features.

In the Number of Copies box, set the number of copies.

From the Paper Type list, select the paper type.

In the Color area, select the appropriate color.

5	Click Start Copy.


Increase copy speed or quality

Your unit provides three options that affect copy speed and quality.

Best produces the highest quality for all paper and eliminates the banding (striping) effect that sometimes occurs in solid areas. Best copies more slowly than the other quality settings.

Normal delivers high-quality output and is the recommended setting for most of your copying. Normal is the recommended setting for all paper types and is faster than Best.

Fast copies faster than the Normal setting, and the text is of comparable quality. Using Fast also cuts down on the frequency of replacing your print cartridges because it uses less ink.

To do this using the front panel

 	Press Quality until the light next to the setting you want to use is lit.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	In the Copy Quality area, click the desired option.

For highest quality copies, select Best.

For the quickest copies, select Fast.


Reduce or enlarge a copy

You can reduce or enlarge a copy of an original using predefined settings, such as Auto Fit, Poster, or Clone, or by selecting your own reduction/enlargement percentages. Some of the settings are available through the Reduce/Enlarge feature and some through Special Features.

There is a small unprintable margin in the unit. To obtain a full copy of a full-size original, select Full Page 91%.

If you place your original on the glass, correct placement is very important in achieving the desired results for features such as Fit to Page and Clone. For more information, see "Load originals on the glass."

1	Choose one of the following:

To use Custom, Full Page, or Legal g Letter, press Reduce/Enlarge until the setting you want appears.

To use Fit to Page, 2 on 1, Clone, Poster, Margin Shift, or Mirror, press Special Features until the setting you want appears.

2	If the feature you are using supports it (indicated by the ± next to it in the front-panel display), press the minus (–) button to decrease the percentage or the plus (+) button to increase it.

TIP	If you press and hold either key, the number changes first in increments of one, and then in increments of five.

3	Press ENTER to use the option you selected.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	In the Special Features area, choose the appropriate option.

3	If the feature you are using supports it, enter the desired percentage in the % box, or use the slider to adjust the percentage.


Lighten or darken a copy

Use Lighter/Darker to adjust the lightness and darkness of the copies you make.

To do this using the front panel

1	Press Lighter/Darker.

The range of values appears as a circle on a scale on the display.

2	Press t (<) to lighten the copy or u (>) to darken it.

The circle moves to the left or right, depending on the button you press.

3	Press ENTER to use the setting you selected.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	Click the Appearance tab.

3	In the Lighter/Darker area, drag the slider to the right to make the image darker, or to the left to make the image lighter.


Change color intensity

You can adjust color intensity to make colors on your copy more vivid or more subtle.

To do this using the front panel

1	Press Menu.

2	Press 1, and then press 5.

The range of color intensity values appears as a circle on a scale on the front-panel display.

3	Press t (<) to use make the image paler or u (>) to make it more vivid.

The circle moves to the left or right, depending on the button you press.

4	Press ENTER to use the setting you selected.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	Click the Appearance tab.

3	In the Color Intensity area, drag the slider to the left to make the image paler, or to the right to make the image more vivid.


Enhance light colors

Use Enhance Light Colors to enhance light-colored backgrounds (for example, if you are copying a map). It is turned off by default and should usually be left off. (It is automatically turned on if you select Photo Mode.) However, turn it on if pale colors are copying as white.

To do this using the front panel

1	Press Menu.

2	Press 1, and then press 4.

3	Press u (>) to switch between Off and On.

4	With Enhance Light Colors On visible, press ENTER to select it.

A filled circle indicates the selected state.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	Click the Appearance tab.

3	In the Enhancements area, select the Enhance Light Colors check box.


Enhance text

Use Text Enhancements to sharpen the edges of black text. It is turned on by default. (It is automatically turned off if you select Photo Mode.) Turn TE off only if:

Stray dots of color surround some text on your copies.

Large, black typefaces look splotchy (not smooth).

Thin, colored objects or lines contain black sections.

Horizontal grainy or white bands appear in light- to medium-gray areas.

To turn Text Enhancements off using the front panel

1	Press Menu.

2	Press 1, and then press 3.

3	Press u (>) to switch between Off and On.

4	With Text Enhance Off visible, press ENTER to select it.

A filled circle indicates the selected state.

To turn Text Enhancements off using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	Click the Appearance tab.

3	In the Enhancements area, clear the Text Enhancements check box.


Set the number of copies

You can set the number of copies using either the front panel or your PC.

To do this using the front panel

Use any of the following to set the number of copies.

Press Number of Copies, and then press the plus (+) or minus (–) button to increase or decrease the number of copies to make. If you press and hold the plus (+) or minus (–) button, the number changes first in increments of one, and then in increments of five.

Press Number of Copies repeatedly to increase the number of copies to make.

Press Number of Copies, and then use the keypad to enter the desired number.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	In the Number of Copies box, type in the number, or use the arrows next to the box to make a selection.


Shift the side margins

Use Margin Shift to move the information on the copy to the left or right for easier binding.

To do this using the front panel

1	Press Special Features until Margin Shift appears.

2	Choose one of the following to adjust the direction and level of shift.

To move the copied image to the left, press t (<).

To move the copied image to the right, press u (>).

A filled circle indicates the selected state.

3	Use the keypad to adjust the reduction/enlargement percentage if necessary.

When working with Margin Shift, you must use the keypad to adjust the percentage; the t (<) and u (>) keys only work to adjust the margin shift in this case.

4	Press ENTER to use the setting you selected.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	In the Special Features area, click Margin Shift.

To move the copied image to the right, drag the slider to the right.

To move the copied image to the left, drag the slider to the left.


Change settings for all future copy jobs

You can save the copy settings you use most often by setting them as the default settings.

To do this using the front panel

1	Using the buttons on the front panel, change the settings that you want to save.

2	Press Menu.

3	Press 1, and then press 6.

4	Press ENTER to save your settings.

Current settings are indicated by a filled circle. Default settings have no special indicator.

To do this using the PC

1	In the Director, click Settings, and then choose Copy Settings.

The Copy Settings dialog box appears, with the Settings tab visible.

2	Change any applicable settings.

3	Click the Appearance tab, and change any applicable settings.

4	Click Save Copy Settings to save your changes.

The default settings that you establish using the PC apply to all copy jobs, whether they are initiated from your PC or your unit.


Restore the factory default copy settings

Your unit lets you restore the original copy settings to what they were when you purchased it.

You must perform this process from the unit.

1	Press Menu.

2	Press 1, and then press 7.

3	Press ENTER to restore the factory default settings.


Perform special copy jobs

In addition to supporting standard copy jobs, your unit supports special jobs such as copying photos, creating posters, and creating wallet-size images. This section describes the settings required to process some of these jobs.


Copy a photo

Photo Mode temporarily turns Text Enhancements off and Enhance Light Colors on for optimal copying of a photo. You do not have to adjust these settings yourself.

To do this using the front panel

1	Press Menu.

2	Press 1, and then press 1 again.

3	Press u (>) to switch between Off and On.

4	With Photo Mode On visible, press ENTER to select it.

A filled circle indicates the selected state.

5	If you are using photo paper, press Paper Type until Photo Paper appears, and then press ENTER to select it.

For more information, see "Recommended paper-type settings for copying."

6	To enlarge a photo automatically, press Special Features until the Fit to Page appears, and then press ENTER.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	If you are using photo paper, go to the Paper Type area, and select Photo Paper.

3	To enlarge a photo automatically, go to the Special Features area and choose Fit to Page.

4	Click the Appearance tab.

5	In the Enhancements area, click Photo Mode.

Choosing Photo Mode automatically selects Enhance Light Colors.


Prepare a color T-shirt transfer

Use the Mirror feature to reverse text and images so that they appear backwards on the output. After the transfer is ironed onto a T-shirt, the picture appears properly on the shirt.

TIP	We recommend that you practice applying a T-shirt transfer on an old garment first.

To do this using the front panel

1	Press Paper Type until Iron-On appears, and then press ENTER to select it.

Selecting this option automatically selects Mirror in the Special Features options.

2	If desired, press the minus (–) or plus (+) button to change the percentage.

TIP	If you press and hold either key, the number changes first in increments of one, and then in increments of five.

3	Press ENTER.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	In the Paper Type area, select HP Iron-On.

Selecting this option automatically selects Mirror in the Special Features options.

3	If desired, enter the desired percentage in the % box or use the slider to adjust the percentage.


Make copies automatically fit

Use Fit to Page to ensure that all the content of your original is captured in the copy output. Also use it to enlarge a small original to a full-size page.

To do this using the front panel

 	Press Special Features until Fit to Page appears, and then press ENTER to select it.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	In the Special Features area, choose Fit to Page.


Clone an original

Use Clone to create multiple copies of your original on the same sheet. For example, use Clone to create wallet-size copies of a photo.

You control the number of original images on each page by changing the clone percentage.

To do this using the front panel

1	Press Special Features until Clone 100% + appears.

2	If desired, press the minus (–) or plus (+) button to change the percentage.

TIP	If you press and hold either key, the number changes first in increments of one, and then in increments of five.

3	Press ENTER to confirm your selection.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	In the Special Features area, choose Clone.

3	Enter the desired percentage in the % box or use the slider to adjust the percentage.


Make a poster

Use Poster to divide your original into sections, and then enlarge the sections so that they can be assembled to create a poster.

TIP	Your unit also provides a way to print a poster from a file on your PC. For more information, see "Print a poster."

To do this using the front panel

1	Press Special Features until Poster 400% + appears.

2	If desired, press the minus (–) or plus (+) button to change the percentage.

TIP	If you press and hold either key, the number changes first in increments of one, and then in increments of five.

3	Press ENTER to confirm your selection.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	In the Special Features area, choose Poster.

3	If desired, enter the desired percentage in the % box or use the slider to adjust the percentage.


Copy two pages onto one page

Use 2 on 1 to copy two originals to one page.

You can only make one copy at a time using this feature.

To do this using the front panel

1	Press Special Features until 2 on 1 59% appears, and then press ENTER to select it.

2	If you are not using an ADF, place the second original on the glass after the message appears on the display.

To do this using the PC

1	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

2	In the Special Features area, choose 2 on 1.

3	If you are not using an ADF, place the second original on the glass after the message appears on the front-panel display.


Copy legal-size originals (fax model only)

Your unit lets you copy legal-size originals to legal- or letter-size paper.

When working with legal-size originals, you can only make black-and-white copies and you can only make one set of copies at a time. The digital copy features (Fit to Page, Poster, and Clone) and enlargements are also not available. Reduction is allowed.

When working with originals in vertical orientation, you may notice that part of the original temporarily sticks out from under the lid and a short delay occurs. This is normal behavior.

To do this using the front panel

1	Load your original in the ADF.

For more information, see "Load originals in the automatic document feeder (ADF)."

2	Choose one of the following:

To make legal-size copies, make sure that legal-size paper is loaded in the input tray and that the default paper size is set to Legal (for more information, see "Change the paper size").

To make letter-size copies, press Reduce/Enlarge until Legal g Letter appears, and then press ENTER.

3	Press Start Copy, Black.

To do this using the PC

1	Load your original in the ADF.

For more information, see "Load originals in the automatic document feeder (ADF)."

2	In the Director, click Copy.

The Copy dialog box appears, with the Settings tab visible.

3	In the Color area, click Black & White.

4	Choose one of the following:

To make legal-size copies, make sure that legal-size paper is loaded in the input tray. Click the Appearance tab, and make sure that Loaded Paper Size is set to Legal (for more information, see "Change the paper size").

To make letter-size copies, go to the Reduce/Enlarge area, and choose Legal to Letter from the list.

5	Click Start Copy.


Stop copying

You can stop a copy job from your unit or your PC. To do so, choose one of the following:

On the front panel, press Cancel.

In the status window of your PC, click Cancel.


Use the fax features

Using your HP OfficeJet (fax model only), you can:

Send and receive paper faxes, and send PC faxes. A PC fax is a file that you send from your PC.

Fax documents from the automatic document feeder (ADF) or from the glass.

Send and receive color faxes. If you send a color fax and your HP OfficeJet determines that the recipient has a black-and-white fax unit, your HP OfficeJet will interrupt the send process and resend the fax in black and white.


Enable fax confirmation

Your HP OfficeJet is set to print a report only if there is a problem with sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the front-panel display after each fax. If you need printed confirmation that your faxes are successfully sent, follow these instructions before sending any faxes.

To do this using the front panel

1	Press Menu.

2	Press 3, and then press 6.

3	After 1. Automatic Reports Setup appears, press ENTER.

4	Press u (>) until Print Report Send Only appears.

5	Press ENTER to select it.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	In the Automatic Report Printing list, choose After a fax send, and then click OK.


Use a cover page

You can attach a cover page to any fax that you send. The HP OfficeJet software includes several templates for your use, or you can create your own. The cover page is a special .cvr format image file that can include bitmaps, scanned images, phone numbers and addresses, fax subjects, and messages.


Create a template

You can create your own cover-page templates using the HP Image Editor. For example, you can create one file for business-oriented faxes and one file for personal use.

1	In the Director, click Settings, and then choose Fax Cover Page.

The HP Image Editor appears, with a basic template loaded. This template contains all the basic send, receive, and message fields.

2	Use the tools in the Annotation toolbar to select, insert, delete, and edit objects in the template.

3	Use the commands in the Annotation menu to edit the standard fields, such as date, time, total number of pages, and so on.

4	After you have finished designing your cover page, go to the File menu, and choose Save As.

5	In the Save As dialog box, enter the new name, including the .cvr extension, and then click Save.

Template files are automatically saved in the CoverPgs folder in the HP OfficeJet G Series folder. If you save the template files to a different folder, they will not be available from within the HP OfficeJet software.


Prepare a cover page using a template

You can prepare a cover page using one of the templates included with the HP OfficeJet G Series software or using one of your own templates.

Depending on the template that you choose to use, some fields may not be available.

1	If the Send Fax dialog box is not already visible on your PC, go to the Director, and click Fax.

The Send Fax dialog box appears.

2	In the Include with Fax area, select the PC-Generated Cover Page check box, and then click Edit Contents.

The Cover Page Data dialog box appears.

3	From the Cover Page list, select the template that you want to use.

4	In the Subject and Message boxes, enter the appropriate information, and then click OK.


Send a fax

Your HP OfficeJet lets you send a fax in a variety of configurations. These include:

Send a paper fax (using the front panel or PC).

Send a paper fax with a PC-generated cover page (using the PC).

Send a PC file with or without a cover page (using the PC).

Send a PC-generated cover page as a single-page fax (using the PC).


Initiate the fax process from your HP OfficeJet

Follow these steps to use your HP OfficeJet to fax an item from the ADF or glass.

1	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

2	To adjust resolution, press Resolution to scroll through the options, and then press ENTER.

3	Enter the fax number or speed-dial code.

To enter a regular number, dial the fax number on the keypad. Enter all the numbers you would enter if you were dialing the number from a phone.

To use an individual or group speed-dial code, press Speed Dial and enter the code. If it is one of the first 10 speed dials, you can also just press the corresponding button on the one-touch pad located on the left side of the front panel. For more information, see "Set up speed dialing."

4	Press Start Fax, Black or Color.


Initiate the fax process from your PC

This section describes the way to initiate a fax from your PC using the Director. For information on sending a fax from a specific software program, see "Initiate the process from within a program."

1	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

2	In the Director, click Fax.

3	In the Send Fax dialog box, enter the fax number (or select one from the address book or Recent Faxes list) and other recipient information.

For more information, see "Save frequently used fax numbers."

4	In the Include with Fax area, verify that Page(s) in unit is selected.

5	To include a cover page, select the PC-Generated Cover Page check box, and edit the cover page as needed.

For more information, see "Prepare a cover page using a template."

6	In the Quality and Color areas, select the appropriate settings.

7	Click Send Fax Now.


Initiate the process from within a program

You can fax directly from other software programs such as word processing or spreadsheet programs.

1	Open the file that you want to fax.

2	From your program's File menu, choose Print.

3	In the Print dialog box, select HP OfficeJet G Series Fax as the printer, and click Print.

4	In the Send Fax dialog box, enter a name and fax number (or select from the address book or Recent Faxes list) and other recipient information.

For more information, see "Save frequently used fax numbers."

5	To include additional originals from the ADF or glass, go to the Include with Fax area, and select Page(s) in unit.

6	To include a cover page, select the PC-Generated Cover Page check box, and edit the cover page as needed.

For more information, see "Prepare a cover page using a template."

7	In the Quality and Color areas, select the appropriate settings.

8	Click Send Fax Now.


Send a PC-generated cover page as a single-page fax

Using the Director, you can prepare a fax composed only of a cover page.

1	Initiate the process from your PC.

For more information, see "Initiate the fax process from your PC."

2	Select the PC-Generated Cover Page check box, click Edit Contents, and then make the appropriate selections.

For more information, see "Prepare a cover page using a template."

3	Clear the Page(s) in unit check box.

4	Click Send Fax Now to begin faxing.


Send a color fax

Your HP OfficeJet lets you send (and receive) color faxes to other color fax machines. If your HP OfficeJet determines that the recipient has a black-and-white fax unit, your HP OfficeJet will interrupt the send process and resend the fax in black and white.

We recommend that you use only color originals for color faxing.

You cannot send a color fax from memory, for instance, using the scan and fax or group speed-dial features. To fax in color to a group, initiate the fax from the PC (for more information, see "Initiate the fax process from your PC").

To do this using the front panel

1	Initiate the process from the front panel.

For more information, see "Initiate the fax process from your HP OfficeJet."

2	Press Start Fax, Color.

To do this using the PC

1	Initiate the process from your PC.

For more information, see "Initiate the fax process from your PC."

2	In the Send Fax dialog box, go to the Color area, and choose Color.

3	Click Send Fax Now to begin faxing.


Broadcast a fax to multiple recipients

If you send a fax from your HP OfficeJet, broadcasting lets you send a fax to up to 20 individual numbers or individual speed-dial codes. You can also broadcast to one group code. To use broadcasting, the fax must fit into your HP OfficeJet's memory; otherwise, an error occurs.

If you send a fax from your PC, broadcasting lets you send it to an unlimited number of groups and individuals.

To do this using the front panel

1	Initiate the process from the front panel.

For more information, see "Initiate the fax process from your HP OfficeJet."

2	To use a group speed-dial code, press Speed Dial and enter the code, or, if the code is one of the first 10, press the corresponding button on the one-touch pad located on the left side of the front panel.

3	To begin faxing, press Start Fax, Black or Color.

To do this using the PC

1	Initiate the process from your PC.

For more information, see "Initiate the fax process from your PC."

2	In the Send Fax dialog box, enter the recipient information, and then click Add to List.

3	Continue to enter recipients, clicking Add to List after each one, until all the appropriate recipients are in the list.

TIP	You can also add multiple recipients using the Address Book.

4	Click Send Fax Now to begin faxing.


Preview a fax

Using your PC, you can review a fax before transmitting it. This lets you verify that all the appropriate pages are included in the fax.

1	Set up a fax.

For more information, see "Send a fax."

2	In the Send Fax dialog box, click Preview Fax.

The entire contents of the fax, including a cover page or document file, appear in the HP Image Editor. If you are faxing an item from the ADF or glass, your HP OfficeJet scans the item first so that it can display it. If your fax has multiple recipients, only the cover page for the first recipient appears.

3	Use the zooming and paging buttons to review the fax.

The images that appear in the Fax Preview window are read-only.

4	After you are done reviewing the fax contents, click Send Fax to continue.

The Send Fax dialog box reappears.

5	Click Send Fax Now to begin faxing.


Send a fax later

Your HP OfficeJet lets you schedule a black-and-white fax to be sent later (for example, when telephone lines are not as busy). If you do this using the front panel, you can select a single recipient or group, and you must load the original in the ADF. Using the PC, you can schedule multiple faxes for different delivery dates and times. The fax remains on your PC until it is sent.

When the specified time is reached, your fax is automatically sent as soon as a connection can be made. If sent from your PC, your PC must be on to complete the process. If your PC is off, the fax will be sent as soon as you turn your PC on.

To do this using the front panel

1	Press Menu.

2	Press 2, and then press 2 again.

3	After Enter send time appears, use the keypad to enter the time at which you want the fax sent, and then press ENTER.

4	After Enter fax number appears, enter the fax number of the recipient or select the group, and press ENTER.

5	After Store fax now appears, choose one of the following:

Press 1 to store the fax in memory. Load the original in the ADF, and press ENTER.

Your HP OfficeJet scans the original into memory and retains it until the specified delivery time, at which time it faxes it to the selected recipient or group.

If the fax is too large for the memory, you will be prompted to either send fewer pages at a time or leave the fax in the tray to be sent later.

Press 2 if you want to leave the original in the ADF. Be sure the original is loaded prior to its scheduled send time.

To do this using the PC

1	In the Send Fax dialog box, click Send Fax Later.

2	In the Send Fax Later dialog box, enter the month, day, year, and time in the appropriate boxes.

You can also select the date using the calendar.

3	Enter AM or PM, or leave the field blank if you want the time to be based on a 24-hour clock.

4	After you are finished, click OK.

At the selected time, your HP OfficeJet will send the fax. Your PC must be on when the designated fax time is reached.


Cancel a scheduled fax

You can cancel a fax stored in memory or one that is currently in progress.

To do this using the front panel

To cancel a fax from memory, press Menu, press 2, and then press 2 again. Wait until the Cancel message appears, and then press 1 for Yes.

To cancel a fax that is in progress, press Cancel.

To do this using the PC

1	In Director, click Fax Log.

The Fax Log dialog box appears.

2	Click the Pending Faxes tab.

3	In the list of pending faxes, select the fax that you want to cancel, and then click Cancel Fax.

4	After you are done, click Close.


Receive a fax

Depending on how you set up your HP OfficeJet, you will either receive faxes automatically or manually. For more information, see "Set the answer mode."

Your HP OfficeJet is automatically set to print received faxes. If you receive a legal-size fax and your HP OfficeJet is not currently set to use legal-size paper, the unit automatically reduces the fax so that it fits on the paper that is loaded.


Receive a fax manually

Before manually receiving a fax to your HP OfficeJet, we recommend that you remove any originals from the ADF so that they are not accidentally processed.

To do this using the front panel

1	Verify that Auto Answer is turned off.

The light next to Auto Answer is off when the feature is disabled. Press the Auto Answer button to turn it on or off.

2	When your HP OfficeJet rings, pick up the handset of a telephone that is on the same telephone line as your HP OfficeJet.

3	If you hear fax tones, press Start Fax, Black or Color, or, if you are receiving from an extension phone (on the same telephone line as your HP OfficeJet, but not connected directly to it), press 1 2 3 on your phone.

4	After you are finished, hang up the telephone.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click the Answering tab.

3	In the Phone answering area, select Manual.

4	After you are finished, click OK.

5	When your HP OfficeJet rings, pick up the handset of a telephone that is on the same telephone line as your HP OfficeJet.

6	If you hear fax tones, press Start Fax, Black or Color, or, if you are receiving from an extension phone (on the same telephone line as your HP OfficeJet, but not connected directly to it), press 1 2 3 on your phone.

7	After you are finished, hang up the telephone.


View or print a fax at your PC

You can view or print any PC-generated fax. However, if you have deleted the fax data file from your PC, the entry appears in the Fax Log but you can neither view nor print it.

1	In the Director, click Fax Log.

The Fax Log dialog box appears.

2	Using the Pending Faxes, Sent, and Received tabs, locate and select a fax.

3	Do one of the following:

To view the fax, click View Fax. The fax appears in the HP Image Editor.

NOTE	You can also send a received fax or a previously sent fax by clicking the Send Fax button in the HP Image Editor.

To print the fax, click Print.


Print fax reports

Your HP OfficeJet includes reports that you set to print automatically and reports that you can print manually, as they are needed.


Generate automated reports

This setting lets you configure your HP OfficeJet so that it automatically prints, if applicable, a specific report after the last fax.

To do this using the front panel

1	Press Menu, and then press 6.

6:Advanced Fax Setup appears briefly, followed by 1:Automatic Reports Setup.

2	After 1:Automatic Reports Setup appears, press ENTER.

3	Press u (>) to scroll through the following report types:

Every Error, which prints whenever there is any kind of fax error (default).

Send Error, which prints whenever there is a transmission error.

Recv Error, which prints whenever there is a receiving error.

Every Fax, which confirms every time a fax is sent or received.

Send Only, which prints every time a fax is sent.

Off, which does not print fax reports.

4	After the option that you want appears, press ENTER.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	In the Automatic Report Printing area, select the appropriate option.

3	After you are finished, click OK.


Generate manual reports

This setting lets you print reports manually. From the PC, you can only print the Fax Log and the Speed-Dial List.

To do this using the front panel

1	Press Menu, and then press 3.

3:Print Report appears briefly, followed by 1:Last Transaction.

2	Press u (>) to scroll through the following report types:

1:Last Transaction, which indicates the status of the last fax sent.

2:Fax Log, which lists approximately the last 40 faxes sent and received.

3:Speed-Dial List, which lists your individual and group codes.

4:Menu Settings, which lists in outline form the entire menu system and indicates the current and default settings. For a detailed map of the various settings that are available and how to get to them, see the chart on the inside of the back cover of the Basic Guide.

5:Self-Test Report, which prints a self-test report. For more information, see "Print a Self-Test Report."

6:Automatic Reports Setup, which jumps to the automatic reports setting described in "Generate automated reports."

3	After the report that you want appears, press ENTER.

To print the Fax-History Report using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click Print Unit Fax Log.

3	After you are finished, click OK.

The report lists approximately the last 40 faxes sent and received.

To print the speed-dial reports using the PC

1	In the Director, click Settings, and then choose Speed Dial Settings.

The Speed Dial Settings dialog box appears.

2	Click Print, and then choose one of the following:

To print a list of just the speed-dial codes and their corresponding names, choose Print Quick Reference.

To print a complete list of the speed-dial codes and their corresponding names and fax numbers, choose Print Full Report.

3	In the Print dialog box that appears, select any desired options, and then click Print.


Control how faxes look when sent to a recipient

Your HP OfficeJet lets you change the resolution and contrast of documents that you are sending. Your changes remain in effect until you change them again.

NOTE	The copy settings do not affect faxing, and the fax settings do not affect copying.


Change resolution of paper fax

Resolution affects the transmission speed and quality of faxed documents.

To do this using the front panel

1	Press Resolution.

2	Press u (>) to scroll through the available options until the one you want appears.

Your HP OfficeJet only faxes at the highest resolution supported by the receiving fax.

If you choose Fine or Photo, be aware that the faxing process takes longer to complete. When faxing photographs, we recommend that you choose one of these resolutions.

3	Press ENTER to select the desired option.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click the Paper Fax Quality tab.

3	In the Resolution of Paper Fax area, make a selection based on the following:

For the quickest processing of your fax, choose Standard.

For high-quality text, choose Fine.

For images, choose Photo.

If the phone line is "noisy," data may be lost during the transmission of the fax. This can result in the quality of the received fax being poorer than expected. Select the Error Correction for Fax Send check box to improve the quality of the fax.

For more information on error correction, see "Use Error Correction Mode (ECM)."


Change contrast

Change this setting if you want the fax to be darker or lighter than the original. (The default setting is Normal.)

To do this using the front panel

1	Press Lighter/Darker.

The range of values appears as a circle on a scale on the display.

2	Press t (<) to lighten the copy or u (>) to darken it.

The circle moves to the left or right, depending on the button you press.

3	Press ENTER to use the setting you selected.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click the Paper Fax Quality tab.

3	In the Contrast area, adjust the slider as needed.

4	After you are finished, click OK.


Use off-hook dialing to use a credit or calling card

You can dial the fax machine as you would a regular telephone. Use this method (called monitor or off-hook dialing) when you need to hear a second dial tone (as when using a calling card).

1	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

2	Press Start Fax, Black or Color.

3	If you placed the original on the glass, press 1 after Send from glass appears on the display.

4	After Off hook appears, use the front-panel keypad to dial the phone number.

Enter all the numbers you would enter if you were dialing the number from a phone using your credit or calling card.

5	Follow the voice prompts.

Your fax will automatically be sent when the receiving fax answers.


Redial a busy or unanswered number automatically

You can set your HP OfficeJet to redial a busy or an unanswered number automatically. If you initiate the fax from your PC, it must be on for the redialing process to work correctly.

These options do not work for off-hook dialing.

To do this using the front panel

1	Press Menu.

2	Press 6, and then press 3 (redial if busy) or 4 (redial if unanswered).

3	Press u (>) to toggle between Off and On.

4	After the state that you want appears, press ENTER.

TIP	To redial the last fax number immediately, press Redial/Pause.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click the Dialing tab.

3	In the Automatic Redial area, select the appropriate options.

4	After you are finished, click OK.


Blacklisting (France only)

In France, your HP OfficeJet will automatically redial a busy or unanswered number no more than five times within one hour. Redialing a busy number also requires at least a one-minute delay between attempts. When the limit is exceeded, a message appears that asks how you want to continue.


Save frequently used fax numbers

There are two ways of storing fax numbers that you use frequently. You can assign codes that can be used in speed dialing from the front panel, and you can save numbers in the address book for use with the software.


Set up the phone book for Outlook or Outlook Express

You probably already have a list of people or companies that you send faxes to frequently. Your HP OfficeJet makes it easy for you to store these names and fax phone numbers in the Phone Book. When you send a fax using the Director, you can simply select a Phone Book entry.

If you do not have Outlook or Outlook Express on your PC, this option is not available. Internet Explorer 4.0 and later include Outlook Express and can be downloaded free of charge from Microsoft's Web site if you have Web access.

Create an address entry

Follow these steps to add an entry to the phone book.

1	In the Director, click Phone Book.

2	In the Address Book dialog box, click New Contact.

3	In the Properties dialog box, click the Home or Business tab, as appropriate.

4	Enter your contact information, and then click OK.

TIP	If you need to dial "9" or some other digit to leave your office phone system, enter it in the Fax Number box before the fax number. To set a pause, use the comma key or the dash "-" key.

Edit an address entry

Follow these steps to change an existing entry in the phone book.

1	In the Director, click Phone Book.

2	In the Address Book dialog box, select an entry in the list, and then click Edit.

3	In the Properties dialog box, click the Home or Business tab, as appropriate, and edit the contact information.

4	After you are finished, click OK.

Remove an address entry

Follow these steps to delete an entry from the phone book.

1	In the Director, click Phone Book.

2	In the Address Book dialog box, select an entry in the list, and then click Delete.

3	After you are finished, click OK.


Set up speed dialing

Through your HP OfficeJet or your PC, you can assign codes to frequently used fax numbers. This lets you dial those numbers quickly using the front panel's Speed Dial button and a one- or two-digit code. Depending on the model you purchased, you can create up to 125 individual and group codes.

The first 10 speed-dial numbers are also automatically assigned to the one-touch speed-dial buttons on the left side of the front panel. Use a pencil or felt-tip pen to label each button.

You can use speed-dial numbers only from the front panel.

Create individual speed-dial settings

Use this setting to enter fax numbers that you will reuse frequently. You can create up to 125 codes (individual and group).

To do this using the front panel

1	Press Menu, and then press 4.

4:Speed-Dial Setup appears briefly, followed by 1:Individual Speed-Dial.

2	After 1: Individual Speed-Dial appears, press ENTER.

The first speed-dial code appears on the display.

3	Use the numeric keypad to enter the code (001-099) to which you want to assign a number, and then press ENTER.

TIP	You can also press u (>) to scroll through the codes until you find the first unassigned code.

4	Enter the fax number to assign to that code, and press ENTER.

TIP	To enter a two-second pause within a number sequence, press Redial/Pause.

5	Enter the person's or company's name, and press ENTER.

For more information, see "Enter text."

6	After Add Another appears, press 1 for Yes if you want to set up another code or press 2 for No to exit.

To do this using the PC

1	In the Director, click Settings, and then choose Speed Dial Settings.

2	In the Speed Dial Settings dialog box, click New Entry.

TIP	If you already have this person listed in your address book, go to the Address Book area, and click Select From. In the Address Book dialog box, select the name for which you want to assign a speed-dial code. You can also select multiple names using this method.

3	In the Speed Dial Settings New Entry dialog box, enter a name and fax number, and then click OK.

Create group speed-dial settings

This feature lets you create a distribution list of up to 20 individual speed-dial codes so that you can send a fax to all of them at the same time. You can create up to 125 codes (individual and group).

To use a number in a group code, it must already be assigned an individual code.

Only individual codes can be used; a group cannot be assigned to a group.

When you are sending a paper document using the front panel, if you enter a speed-dial number that is assigned to a group, a copy of the fax will be sent to each individual in the group.

To do this using the front panel

1	Press Menu.

2	Press 4, and then press 2.

3	Choose one of the following:

If this is your first group, the first unassigned code appears. Press ENTER to select it.

If this is not your first group, 1=New 2=Edit appears. Press 1 to create a new group. The first unassigned code appears. Press ENTER to select it.

4	After Add #1 appears, press Speed Dial.

5	Enter the code that corresponds to the fax number you want to include in the group.

The selected code and corresponding name appear on the display.

6	Choose one of the following:

If the displayed code is correct, press ENTER to add it to the group.

To select a different code, press t (<) or u (>) until the appropriate code appears, and then press ENTER to select it.

7	After Add Another appears, press 1 for Yes if you want to add another individual code to the group or press 2 for No.

8	After you are done selecting individual codes and you press 2 for No, enter a name for the group.

For more information, see "Enter text."

9	Press ENTER to save the group.

10	After Add Another appears, press 1 for Yes if you want to create another group or press 2 for No to exit.

To do this using the PC

1	In the Director, click Settings, and then choose Speed Dial Settings.

2	In the Speed Dial Settings dialog box, click New Group.

3	In the Speed Dial Settings New Group dialog box, enter a name in the Group Name box.

4	Select a name in the Speed Dials list, and then click Add.

5	After you are finished adding members to the group, click OK.

Add or remove recipients from groups

You can add or remove an individual code to or from an existing group.

To do this using the front panel

1	Press Menu.

2	Press 4, press 2, and then press ENTER.

3	After 1=New 2=Edit appears, press 2.

4	Press u (>) until the group that you want to edit appears, and then press ENTER.

The first individual speed-dial code in that group appears.

5	For each number in the group, press 1 to delete it or 2 to keep it.

6	After Add Another appears, choose one of the following:

If you want to add new individual codes to the group, press 1 and see "Create group speed-dial settings."

If you do not want to add any additional individual codes, press 2 to edit the group name, or press ENTER to save it as is.

To do this using the PC

1	In the Director, click Settings, and then choose Speed Dial Settings.

2	In the Speed Dial Settings dialog box, select a group in the list, and then click Edit.

3	In the Speed Dial Settings Edit Group dialog box, use the available controls to add or remove a member from the group.

To add a member, select a name from the Speed Dials list, and then click Add.

To remove a member, select a name from the Group Members list, and then click Remove.

4	After you are finished making changes, click OK.

The Speed Dial Settings dialog box reappears.

5	To exit the Speed Dial Settings dialog box, click OK.

Change group names

You can change the current name of a group.

1	In the Director, click Settings, and then choose Speed Dial Settings.

2	In the Speed Dial Settings dialog box, select the group, and then click Edit.

3	Modify the name in the Group Name box, as needed.

4	After you are finished, click OK.

Delete speed-dial settings

Follow these steps to delete an individual or group speed-dial code.

To do this using the front panel

1	Press Menu.

2	Press 4, and then press 3.

3	Press u (>) until the individual or group code that you want to delete appears, and then press ENTER.

To do this using the PC

1	In the Director, click Settings, and then choose Speed Dial Settings.

2	In the Speed Dial Settings dialog box, select an item in the list, and then click Delete.

3	After you are finished, click OK.


Scan to fax

You can scan a document, and then fax it to a recipient using the front panel of your HP OfficeJet. Scan and Fax supports with black-and-white faxing only.

1	Load your original.

For more information, see "Load originals on the glass" or "Load originals in the automatic document feeder (ADF)."

2	On the front panel, press Menu, and then press 2.

3	After 1. Scan and Fax Black Only appears, press ENTER.

4	After Enter fax number appears, enter the fax number or speed-dial code, and then press ENTER.


Use Error Correction Mode (ECM)

ECM eliminates data lost due to poor phone lines by detecting errors that occur during transmission and automatically requesting retransmission of the erroneous portion. Phone charges are unaffected, or may even be reduced, on good phone lines. On poor phone lines, ECM increases sending time and phone charges, but sends the data much more reliably. Turn ECM off (the default setting is on) only if it increases phone charges substantially and you are willing to accept poorer quality in exchange for reduced charges.

To do this using the front panel

1	Press Menu.

2	Press 6, press 7, and then press ENTER.

3	Press u (>) to toggle between Off and On.

4	After the state that you want appears, press ENTER.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click the Paper Fax Quality tab, and select Error Correction for Fax Send.

3	After you are finished, click OK.


Set automatic reduction

This setting determines what your HP OfficeJet does if it receives a fax too large for the default paper size. With this setting on (the default), the image is reduced so that it fits on one page. With this feature off, the information that will not fit on the first page is printed on a second page.

To do this using the front panel

1	Press Menu.

2	Press 6, press 5, and then press ENTER.

3	Press u (>) to toggle between Off and On.

4	After the state that you want appears, press ENTER.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click the Receiving tab, and select Reduce faxes automatically to loaded paper size.

3	After you are finished, click OK.


Use fax-back features

Some companies offer a fax-back service that allows you to call a number and automatically receive a fax in return. To use this feature, you must dial using a phone connected to the back of your HP OfficeJet. Follow the individual company's instructions for requesting a fax back.


Block future faxes from specific numbers

When you receive an unsolicited fax, you can set your HP OfficeJet to ignore any future fax from the same fax number.

1	In the Director, click Fax Log.

The Fax Log dialog box appears.

2	Click the Received Faxes tab.

3	In the Station ID column, select the appropriate number, and then click Block.

4	From the Blocked tab, verify that the appropriate number is included in the list.

5	After you are finished, click OK.


Detect faxes received from older machines

This feature lets you receive faxes from older fax machines that do not emit a fax signal. These silent models represent less than 5% of fax machines in use.

Leave this setting off unless all the following are true:

You are having trouble receiving a fax from an older machine,

Your answering machine is connected directly to your HP OfficeJet, and

Auto Answer is enabled (the light on the front panel is on).

To do this using the front panel

1	Press Menu.

2	Press 6, and then press 8.

3	Press u (>) to toggle between Off and On.

4	After the state that you want appears, press ENTER.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click the Receiving tab, and select the Accept faxes from older "silent" fax machines check box.

3	After you are finished, click OK.


Forward faxes to another number

Fax forwarding allows you to send a fax that you receive to another fax number.

To do this using the front panel

1	Press Menu.

2	Press 2, and then press 3.

3	Follow the messages that appear on the display.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click the Fax Forwarding tab, and select Forward Incoming Faxes to Another Number.

3	Enter the fax number, and then select Start Forwarding and Stop Forwarding dates and times.

4	After you are finished, click OK.


Poll another fax machine

This feature lets your HP OfficeJet "ask" another fax unit for the fax it has waiting. The other unit must be set for polling and have a fax ready to send.

1	Press Menu.

2	Press 2, and then press 4.

4:Polling to Receive appears briefly, followed by Enter fax number.

3	After Enter fax number appears, enter the fax number, and then press Start Fax, Black or Color.


Adjust sound volume

Your HP OfficeJet provides three levels for adjusting the ring and speaker volume. The ring volume is the level of the phone rings. The speaker volume is the level of everything else, such as the dial and fax tones. Soft is the default setting.

To do this using the front panel

1	Press Menu.

2	Press 5, and then press 6.

3	Press u (>) to scroll through the levels: Soft, Loud, and Off.

4	After the level that you want appears, press ENTER.

To do this using the PC

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click the Volume tab.

3	In the Sound Volume area, select the appropriate option.

4	After you are finished, click OK.


Change PBX settings

PBX phone systems are used in some areas. With some HP OfficeJet models, as part of hardware installation, you are prompted to indicate if your HP OfficeJet is connect to a PBX phone system. With any HP OfficeJet model, after software installation, you can manually change the PBX setting.

NOTE	Because there is no standard busy signal in PBX phone systems, the HP OfficeJet may not be able to detect one in attempting to send a fax from behind a PBX system. If the receiving fax machine is busy, and the HP OfficeJet cannot detect it, the send operation is cancelled after 60 seconds.

1	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

2	Click the Dialing tab, select the Connected to a PBX phone system check box, and then click OK.


Change the Answer Ring Pattern (distinctive ringing)

Change the pattern only if your phone service uses distinctive ringing. This phone-company feature (usually offered for an additional fee) allows you to have several phone numbers on the same line. Each number has a specific ring pattern. If you do not know what distinctive ringing is, your phone probably does not use it. If you do not have this service, leave your HP OfficeJet set to use the default, All Rings.

If you connect your HP OfficeJet to a line with distinctive ringing, have your telephone company assign one ring pattern to voice calls and another to fax calls (double or triple rings are best for a fax number).

To do this using the front panel

1	On the front panel, verify that Auto Answer is enabled.

The light next to Auto Answer is on when the feature is enabled. Press the Auto Answer button to turn it on or off.

2	Press Menu.

3	Press 6, and then press 2.

4	Press u (>) to scroll through these options: All Rings, Single Rings, Double Rings, Triple Rings, and Double & Triple.

5	After the ring pattern that the phone company established for this number appears, press ENTER.

TIP	We recommend that you use Double Rings or Triple Rings.

6	If you have an answering machine on this phone line (on any phone number), set the answering machine to answer after four or more rings.

You want your HP OfficeJet to answer before the answering machine; otherwise, your HP OfficeJet will not receive fax calls. Your unit is automatically set to answer after one ring.

7	If you want to change the number of rings after which your HP OfficeJet answers, do the following:

Press Menu, press 5, and then press 3.

Press u (>) to select a number of rings that is fewer than the number you set on your answering machine in step 6.

After the number of rings you want appears, press ENTER.

8	If you have a modem on this phone line, turn off the setting in the modem's software that automatically receives faxes to your PC; otherwise, your HP OfficeJet will not receive faxes properly.

To do this using the PC

1	On the front panel, verify that Auto Answer is enabled.

The light next to Auto Answer is on when the feature is enabled. Press the Auto Answer button to turn it on or off.

2	In the Director, click Settings, and then choose Fax Settings.

The Fax Settings dialog box appears, with the Reporting tab visible.

3	Click the Answering tab.

4	In the Automatic Answering area, use Answer this Distinctive-Ring Pattern to select an appropriate setting.

5	After you are finished, click OK.


Restore the factory default fax settings

Your HP OfficeJet lets you restore the original fax settings to what they were when you purchased it. You must perform this process from your HP OfficeJet.

This procedure is for restoring only the original fax settings. It does not affect the settings for the copy feature nor does it erase any speed-dial codes that you created.

1	Press Menu.

2	Press 7, and then press 3.

3	Press ENTER to restore the factory default settings.


Reprint the faxes in memory

Your HP OfficeJet can store a limited number of fax pages in its memory, with the number of pages depending on the model you purchased. When your HP OfficeJet runs out of memory to store faxes, it will not receive any more until the stored faxes are printed.

Reprint Faxes in Memory enables you to reprint a fax stored in memory if, for example, your print cartridge runs out of ink while printing a fax. This option prints all faxes in memory; press Cancel to stop printing faxes you do not need.

1	Press Menu.

2	Press 7, and then press 4.

3	Press ENTER to reprint all faxes currently stored in memory.


Maintain the unit

This section provides instructions for keeping your unit in top working condition. Perform the maintenance procedures as necessary.

CAUTION	Turn off the unit and unplug the power cord before cleaning. Even though the unit is off, power is still being supplied if the cord is plugged in.


Clean the exterior case

Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off the case. The interior of the unit does not require cleaning. Keep fluids away from the interior of the unit as well as the front panel.


Clean the glass

Dirty glass (fingerprints, smudges, a hair, and so on) slows down performance by as much as half a minute and affects the accuracy of special features such as Fit to Page and Clone. This is because the unit is actually processing the smudges on the glass. Keep the glass clean.

1	Turn off the unit, unplug the power cord, and raise the lid.

2	Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive glass cleaner.

CAUTION	Do not use abrasives, acetone, benzene, or carbon tetrachloride on the glass; these can damage it. Do not place liquids directly on the glass. They may seep under it and damage the unit.

3	Dry the glass with a chamois or cellulose sponge to prevent spotting.


Clean the document-lid backing

Minor debris can also accumulate on the white document-backing located underneath the unit's lid. Keep this backing clean so that it does not slow down performance or affect the accuracy of special features such as Fit to Page and Clone.

1	Turn off the unit, unplug the power cord, and raise the lid.

2	Clean the white document-backing with a soft cloth or sponge slightly moistened with a mild soap and warm water.

3	Wash the backing gently to loosen debris; do not scrub the backing.

4	Dry the backing with a chamois or soft cloth.

CAUTION	Do not use paper-based wipes as these may scratch the backing.

5	If this does not clean the backing well enough, repeat the previous steps using isopropyl (rubbing) alcohol, and wipe the backing thoroughly with a damp cloth to remove any residual alcohol.


Print a Self-Test Report

The Self-Test Report indicates whether the unit is operating properly. You can only generate this item from the front panel.

To do this using the front panel

1	Press Menu.

2	Choose one of the following:

For models G55 or G55xi, press 2, and then press 2 again.

For models G85, G85xi, or G95, press 3, and then press 5.

The unit prints a report, which contains the following:

Product information: Have this information available if you need to call HP Customer Care for assistance.

Print-cartridge test patterns: The left patterns are for the black cartridge; the right patterns are for the color cartridge. If there are gaps in the lines, clean the print cartridges (for more information, see "Clean the print cartridges").

Print-cartridge fill patterns: If any of the lines are not solid (that is, they contain gaps or streaks), one of the cartridges may be low on ink. Replace the appropriate cartridge, and perform another self-test.

Margin indicators: The lines on each side, the top, and the bottom of the page show the print margins.


Print a test page

The test page provides a sample printout for you to examine. You can only generate this item using your PC.

1	In the Director, click Settings, and then choose Maintenance.

2	Click Print a Test Page.

3	After you are finished, click Close.


Work with print cartridges

The print cartridges have microscopic nozzles that can clog when exposed to the air for more than a few minutes. The unit is designed to prevent nozzles from drying out when it is idle and when it is turned off using the ON button located on the front panel.

A print cartridge that is not used for long periods of time can also clog, resulting in a noticeable decrease in print quality. To unclog the nozzles, clean the print cartridges. For more information, see "Clean the print cartridges."


Replace the black print cartridge

Follow these steps to replace the cartridge.

1	Turn on the unit, and open the print-cartridge access door (lift up the handle located just above the output tray).

The carriage moves to the center of the unit.

2	After the carriage stops moving, flip up the print-cartridge latch on the right, grasp the top of the old print cartridge (the thinner one), and pull it up and out of its slot.

3	Remove the new black print cartridge (the thinner one) from its packaging and, being careful to touch only the black plastic, gently remove both the green pull tab and blue tape covering the nozzles.

CAUTION	Do not touch the gold-colored contacts.

4	Push the new black cartridge firmly down into the slot on the right.

The print-cartridge label should be facing you after the cartridge is inserted.

5	Lower the print-cartridge latch down onto the top of the cartridge, and push down until the latch locks firmly into place.

After you are done, all cartridges should be in place and the latches should be closed.

6	If you are also replacing the color cartridge, perform the steps outlined in "Replace the color print cartridge" before continuing.

7	Close the print-cartridge access door.

8	After the message appears in the front-panel display, press ENTER to align the cartridge.

A page prints to confirm alignment. You can either discard or recycle this page.


Replace the color print cartridge

Follow these steps to replace the cartridge.

1	Turn on the unit, and open the print-cartridge access door (lift up the handle located just above the output tray).

The carriage moves to the center of the unit.

2	After the carriage stops moving, flip up the print-cartridge latch on the left, grasp the top of the old print cartridge (the thicker one), and pull it up and out of its slot.

3	Remove the new color cartridge (the thicker one) from its packaging and, being careful to touch only the black plastic, gently remove both the green pull tab and blue tape covering the nozzles.

CAUTION	Do not touch the gold-colored contacts.

4	Push the new color cartridge firmly down into the slot on the left.

The print-cartridge label should be facing you after the cartridge is inserted.

5	Lower the print-cartridge latch down onto the top of the cartridge, and push down until the latch locks firmly into place.

After you are done, all cartridges should be in place and the latches should be closed.

6	If you are also replacing the black cartridge, perform the steps outlined in "Replace the black print cartridge" before continuing.

7	Close the print-cartridge access door.

8	After the message appears in the front-panel display, press ENTER to align the cartridge.

A page prints to confirm alignment. You can either discard or recycle this page.


Align the print cartridges

A message on the front-panel display asks you to align the cartridges every time you install or replace a cartridge. When you "align" the print cartridges, the unit automatically adjusts the cartridges to ensure high-quality output.

 	To align the cartridges after the message appears on the display, press ENTER on the front panel.

To align the cartridges at any other time, use either of the following procedures.

To do this using the front panel

1	Press Menu.

2	Choose one of the following:

For models G55 or G55xi, press 3, and then press 2.

For models G85, G85xi, or G95, press 7, and then press 2.

A page prints to confirm alignment. You can either discard or recycle this page.

To do this using the PC

1	In the Director, click Settings, and then choose Maintenance.

2	Click Align print cartridges.

3	After you are finished, click Close.

A page prints to confirm alignment. You can either discard or recycle this page.


Clean the print cartridges

Use this feature when the Self-Test Report shows streaking or white lines through any of the colored bars. Do not clean cartridges unnecessarily. This wastes ink and shortens the life of your print cartridges.

If copy or print quality still seems poor after you clean the cartridges, replace the cartridge that is affected.

To do this using the front panel

1	Press Menu.

2	Choose one of the following:

For models G55 or G55xi, press 3, and then press 1.

For models G85, G85xi, or G95, press 7, and then press 1.

A page prints to confirm cleaning. You can either discard or recycle this page.

To do this using the PC

1	In the Director, click Settings, and then choose Maintenance.

2	Click Clean print cartridges.

3	After you are finished, click Close.

A page prints to confirm cleaning. You can either discard or recycle this page.


Change the front-panel country or language

The following steps help you change the language (all models) and country (models G95, G85, and G85xi only) for your unit.

1	Press Menu.

2	Choose one of the following:

For models G55 or G55xi (all countries), press 3, and then press 5.

For models G95, G85, or G85xi (non-U.S. only), press 7, and then press 6.

3	Follow the instructions that appear in the front-panel display.


Additional setup information

This section provides assistance in resolving installation and configuration issues, setting fax header information using the front panel, and adding and removing software. The standard installation instructions are provided in your Setup Poster. Retain the poster in case you need to refer to it at a later time.


Microsoft's plug-and-play messages do not appear

If you installed the HP OfficeJet software first as requested on the Setup Poster and you are a Windows 95/98/2000 user, a series of Microsoft New Hardware Found messages should have appeared on your screen during software installation. This series of messages would have ended with the following Congratulations message; if you are a Windows NT 4.0 user, only this last message should have appeared.

If the Congratulations message did not appear, try the following:

Make sure that only one cable, parallel or USB, is in use.

If you are using a parallel cable, verify that it is the IEEE 1284 A-C cable that came with your unit.

If you are using a USB cable with Windows 98 or 2000, verify that the cable is high-speed (12 Mbps) and does not exceed five meters in length, and verify that the PC is USB-ready. For more information about determining whether your PC is USB-ready, see your PC's documentation or check with the PC's manufacturer.

Verify that the cable is securely connected to your HP OfficeJet and directly connected to the applicable port of your PC. After the cable is connected properly, turn your HP OfficeJet off and then on again.

Turn your HP OfficeJet off and then on again, and then restart your PC.

If the previous steps do not solve the problem, remove and reinstall the software. For more information, see "Remove and reinstall your HP OfficeJet software."


New Hardware message appears (Windows 95, 98, or 2000)

If you set up your HP OfficeJet and connect it directly to your PC before you install the software, you may encounter one of the following:

If the message is still visible on your screen, do the following:

1	Press Esc to exit the message without making any changes.

2	Turn off your HP OfficeJet.

3	Follow the software installation steps outlined in the Setup Poster that came with your HP OfficeJet.

If the message appeared and you clicked Next or OK, do the following:

1	Insert the HP OfficeJet CD-ROM into your PC's CD-ROM drive.

2	Point to d:\drivers (substitute your CD-ROM drive letter for the "d"), and then choose the appropriate folder (Win95, Win98, WinNT4, or Win2000) based on your PC's operating system.

3	If you selected Win95 or Win98, double-click that folder (Win95 or Win98), and then choose the appropriate language folder (for example, d:\drivers\Win98\enu for English).

Folder Name
Language
deu
German
enu
English
esn
Spanish
fra
French
ita
Italian
nld
Dutch
ptb
Portuguese Brazilian
kor
Korean
cht
traditional Chinese
4	Click OK or Next, whichever is appropriate for your operating system.

Windows will search for and install the appropriate files.


Your PC is unable to communicate with your HP OfficeJet

If communication cannot be established between your PC and HP OfficeJet (for example, the HP OfficeJet status-tray icon has the yellow error triangle), try the same tasks outlined under "Microsoft's plug-and-play messages do not appear."


Windows Add Printer feature

Do not use the Windows Add Printer feature. Instead, choose one of the following:

To connect model G95 directly (that is, not through a network) to your PC, follow the steps outlined in "Connect your HP OfficeJet G95 directly to your PC (not through the HP JetDirect Print Server)."

To connect all other models directly to your PC, follow the steps outlined in the Setup Poster that came with your unit.

To set up any model for network printing only, set up a peer-to-peer network. For more information, see "Set up for network printing using Windows sharing."


Connect your HP OfficeJet G95 directly to your PC
(not through the HP JetDirect Print Server)

If you purchased model G95 and you decide that you want to connect it directly to your PC (that is, not through a network), do the following:

1	Following the instructions in step 13 of your Setup Poster, install the software.

2	After you reach the Setup Type dialog box, choose Local.

3	After the software installation process is finished, shut down your PC.

4	Complete steps 3 through 11 of your Setup Poster.

5	Restart your PC.

A series of Microsoft New Hardware Found messages should appear, ending with the Congratulations message. For more information, see "Microsoft's plug-and-play messages do not appear."

If you decide later that you want to install the HP JetDirect Print Server, complete step 2 in the Setup Poster, and then run the Network Installation Wizard. To start the wizard from the Windows taskbar, click the Start button, point to Programs, choose HP OfficeJet G Series, and then choose Network Installation Wizard.


Install your HP JetDirect Print Server later
(models G55, G55xi, G85, and G85xi)

For the latest information regarding networking, visit the HP Web site at:

www.hp.com/go/all-in-one

If you purchased the HP JetDirect Print Server 170x separately, you must have part number J3258B to achieve full network capability. If you use part number J3258A, only network printing will be available.

To install the print server

1	Using the instructions provided with the HP JetDirect Print Server, set up the hardware, but do not use the CD-ROM included in the print-server package.

2	Insert the HP OfficeJet G Series CD-ROM into your PC's CD-ROM drive to install the software.

3	After you reach the Setup Type dialog box, choose Networked.


Use DHCP with an HP JetDirect Print Server

After your HP JetDirect Print Server has been configured, it stores the IP address, subnet mask, and default gateway statically instead of trying to obtain them dynamically. Reverse DNS has to be enabled. We recommend that you use the Dynamic Domain Name Services (DDNS) for its DHCP implementations. If this is not possible, we recommend that you set the lease duration of all print servers to infinite. This ensures that print server IP addresses remain static.


Set up for network printing using Windows sharing

For the latest information regarding networking, visit the HP Web site at:

www.hp.com/go/all-in-one

If your PC is on a network, and another PC on the network has an HP OfficeJet connected to it, you can use that unit as your printer.

You can only access print features in this configuration; other network features are only supported if you use an HP JetDirect Print Server. For more information, see "Install your HP JetDirect Print Server later (models G55, G55xi, G85, and G85xi)."


Understand point-and-print and peer-to-peer networks

For purposes of this discussion, point-and-print network refers to an environment where two or more PCs (Windows 95/98/2000 or NT 4.0) equally share a single resource, such as your HP OfficeJet, and the server PC automatically downloads the required software to the client PC. If your network uses a Windows 95/98 PC as the server with Windows 2000 or NT 4.0 clients, you must use a peer-to-peer network configuration instead. A peer-to-peer network is the same except that the software must be manually installed on each Windows 2000 or NT 4.0 client.

You can only use the print features in a point-and-print or peer-to-peer network environment; network scanning and faxing are not supported.

Before you can set up printer sharing, a local area network (LAN) must already exist, and each PC must meet the minimum system requirements for connection to a LAN. A PC that meets these requirements is one that:

Contains a properly configured network card.

Is a client or server for Microsoft networks.

Has basic network services and protocols.

Has the proper network adapter.

Has LAN access.


Set up the server

This section provides instructions for setting up the server.

If you are using Windows NT 4.0 or 2000, you must have administrative rights for your PC to set up an NT 4.0 or 2000 server for network printing. For more information, see your Windows NT 4.0 or 2000 documentation or your system administrator.

1	Install the HP OfficeJet software on the server, as described in the Setup Poster.

2	If you are using Windows 95/98 as your server, perform the following steps before continuing.

a	On the Windows desktop, right-click Network Neighborhood, and choose Properties.

b	On the Configuration tab, click File and Print Sharing.

c	Select the check box for the sharing options you want.

d	Click OK to store your changes, and then click OK again to exit the File and Print Sharing dialog box.

3	Restart the PC.

4	On the Windows taskbar, click Start, point to Settings, and choose Printers.

5	Right-click the HP OfficeJet icon, and choose Sharing.

The Properties dialog box appears, with the Sharing tab visible.

6	Click the Sharing option.

7	In the Share Name field, type a name for the unit if you do not want to use the default name.

Note the share name of the unit. You will need it to set up client PCs.

8	If you are setting up a Windows NT 4.0 or 2000 server that supports Windows 95/98 clients, complete the following steps before continuing.

a	Click Alternate drivers, and then click Windows 95.

b	After the message instructing you to insert the floppy disk appears, click OK, and insert the HP OfficeJet CD-ROM into your PC's CD-ROM drive.

c	In the Printer Drivers for Windows 95 dialog box, click Browse, open the drivers folder, open the Win95 folder, open the appropriate language folder, and double-click the hpop9507.inf file. This allows the Windows NT 4.0 or 2000 server to download the correct driver to a Windows 95/98 client.

For a Windows 98 client, use the hpop9807.inf file located in the appropriate language folder inside the Win98 folder.

9	Click OK to close the dialog box and store your changes.


Set up a point-and-print client

Follow these steps to install the printing software on each client for either of the following configurations:

Windows 95/98 server with only Windows 95/98 clients.

Windows 2000/NT 4.0 server with Windows 95/98 and/or 2000/NT 4.0 clients.

A Windows 95/98 server cannot automatically download the software to a Windows NT 4.0 or 2000 client. For this configuration, follow the steps in "Set up a peer-to-peer client (95/98 server to NT/2000 client)."

1	On the Windows desktop, double-click Network Neighborhood.

2	Find the name of the server that the unit is directly connected to, and double-click its icon.

The server window appears showing shared devices, including the share name of the unit.

3	Double-click the HP OfficeJet's share name.

4	After the setup message Before you can use the printer... appears, click Yes, and then wait several moments while the client PC establishes a connection to the unit.

After connecting to the shared unit, the HP OfficeJet G Series window appears.


Set up a peer-to-peer client (95/98 server to NT/2000 client)

If you are using a configuration that includes a 95/98 server with an NT 4.0 or 2000 client, follow these steps to install the printing software on each NT 4.0 or 2000 client.

1	Set up the server by following the steps outlined earlier under "Set up the server."

2	On the client, in the first Add Printer Wizard dialog box, choose one of the following:

For Windows NT 4.0, select My Computer, and then click Next.

For Windows 2000, click Next, and then choose Local Printer.

3	On the client, in the first Add Printer Wizard dialog box, select My Computer, and click Next.

4	In the next dialog box, click Add Port (Windows NT 4.0) or Create a new port (Windows 2000).

5	In the Printer Ports dialog box, choose Local Port, and click New Port.

6	In the Port Name dialog box, type in the name of the server to which your unit is connected and the share name assigned to the printer.

7	Click OK to close the Port Name dialog box and store your changes, and then click Close on the Printer Ports dialog box.

8	Click Have Disk, and insert the HP OfficeJet CD-ROM into your PC's CD-ROM drive.

9	If the software installation menu appears, click Quit.

10	Change the name of the drive letter to point to your CD-ROM drive, and click Browse.

11	In the Locate File dialog box, open the drivers folder, and then open one of the following:

For Windows NT 4.0, open the WinNT4 folder, and double-click the hpopnt07.inf file.

For Windows 2000, open the Win2000 folder, and double-click the hpop2k07.inf file.

12	In the Install From Disk dialog box, click OK.

13	If another message appears, point to the same location on the CD, and click OK.

14	Select HP OfficeJet G Series Printer, click Next, and click Next again.

15	Select Not shared, and click Next.

16	Select Yes to print a test page, and click Finish.

17	If your test page printed correctly, click Yes.


Use your HP OfficeJet with Windows 2000

For the latest information regarding networking, visit the HP Web site at:

www.hp.com/go/all-in-one

For model G95, if the Networked option is unavailable on the Setup Type dialog box that appears during software installation, click Help for more information.

For all other models, install the software as outlined in the Setup Poster, and insert the Windows 2000 CD that came with your Windows operating system if a message appears that asks you to do so.


Set basic fax settings using the front panel

We recommend that you use the Fax Setup Wizard in the HP OfficeJet software to configure all your basic fax settings; however, you can also access these settings from the front panel. In the U.S., regulations require that your name and number appear on every fax. The minimum settings that we recommend are described in the following topics.


Set the date and time

Follow these steps to set the date and time manually.

1	On the front panel, press Menu.

2	Press 5, and then press 1.

3	After Enter date appears, enter the date and time using the keypad.

Use only the last two digits for the year.

After you are done, the date and time appear on the display.


Set the fax header

Follow these steps to enter your name and fax number.

1	On the front panel, press Menu.

2	Press 5, and then press 2.

3	Enter your name using the guidelines provided in the next section, "Enter text."

4	Using the keypad, enter your fax number.

5	After you finish entering your fax number, press ENTER.

Enter text

The following list provides tips for entering text using the front-panel keypad.

Press the keypad numbers that correspond to the letters of a name.

Press a button multiple times to see a letter first in uppercase and then in lowercase.

After the correct letter appears, press u (>), and then press the number that corresponds to the next letter in the name. Again, press multiple times until the correct letter appears.

To insert a space, press Space (#).

To enter a symbol, such as a hyphen or parenthesis, press Symbols (*) to scroll through a list of symbols.

If you make a mistake, press t (<) to clear it, and then make the correct entry.

After you are done entering text, press ENTER to store your entries.


Set the answer mode

To set the answer mode, choose one of the following:

If you want your HP OfficeJet to answer every fax call automatically, verify that Auto Answer is enabled. (The light next to Auto Answer on the front panel is on when the feature is enabled. Press the Auto Answer button to turn it on or off.)

If you do want to answer fax calls manually, turn Auto Answer off.


Set the Rings to Answer setting

This setting tells your HP OfficeJet how many rings should occur before it answers an incoming call. Follow these steps to change the Rings to Answer setting manually.

To use this feature, Auto Answer must be enabled. The light next to Auto Answer is on when the feature is enabled. Press the Auto Answer button to turn it on or off.

1	Press Menu.

2	Press 5, and then press 3.

3	After Answer on Ring appears, press u (>) to scroll to the desired number of rings.

4	After the number you want appears, press ENTER.


Use the extended capabilities port (ECP)

The typical printer only receives information from the PC, which is a one-way transaction. More advanced products, such as your HP OfficeJet, can also send information to the PC. To send information back to the PC requires a two-way, or bidirectional, interface.

If you are using Windows 98 or 2000, we recommend that you use a USB cable. If you are using a parallel port, at a minimum you should use a bidirectional interface. However, we recommend that you use the ECP. This port is a particular type of bidirectional interface established by the IEEE-1284 standard. If your PC has ECP capability, scanning will be faster than it will be if you use a plain bidirectional interface. (Scanning speed also depends on several other factors such as your PC's processor type, amount of RAM, amount of hard disk space, and so on.) If you do not know whether your PC has ECP mode turned on, ask your PC's manufacturer how to enable ECP, or refer to your PC's documentation.


Turn on ECP

If your PC indicated that it could not find your ECP port, you need to enable it to get the best use of your HP OfficeJet.

To check the PC itself for bidirectional and/or ECP mode, you must check the system configuration, also known as BIOS, CMOS, or hardware configuration. Ask your PC's manufacturer how to do this, or refer to your PC's documentation.

If there is a choice between DMA1 or DMA3, select DMA3 since it is less likely to conflict with other devices.


Purchase an ECP card

If you intend to do a lot of scanning and your PC does not have ECP mode, or if you need to attach more than one parallel product, we recommend that you purchase a parallel port I/O card to add an ECP port to your PC. I/O is an intricate subject and some cards will not work with some PCs. When you buy a card, make sure you can return it if it does not work with your PC. We recommend the following cards:

SIIG IO-1809 High-Speed I/O, I/O Professional (includes two extra serial ports) [but not the 1818]

Promise Tech Pro


Access your PC's setup information

To change the bidirectional or ECP setting of your parallel port, you must access your PC's setup information. Depending on the PC manufacturer, the information may be located under Setup, Configuration, CMOS, or BIOS. Common methods of getting into the Setup are:

Pressing a key such as F1, F2, or Delete at a particular point in the startup process.

Restarting your PC using a special set of keys such as Ctrl+Alt+Esc.

Having a special startup diskette that puts you into the Setup.

After you get into the setup program, you should be able to locate a section for your parallel port, and use the arrow or F7/F8 keys to change settings.

If you cannot get into your PC's configuration utility program, or you need assistance changing your settings, contact your PC manufacturer.


Use other configurations with your fax features

If you are using an office-equipment configuration other than the standard configuration explained on your Setup Poster, check the following topics for additional information.


Use voice mail

If you use voice mail from the phone company (that is, you dial a phone number and press buttons on your phone to hear messages), you must be available to respond to incoming fax calls, unless you subscribe to a distinctive-ring service.

Choose one of the following:

If you want your HP OfficeJet to respond automatically whenever you answer the phone and hear fax tones, verify that Auto Answer is enabled. (The light next to Auto Answer is on when the feature is enabled. Press the Auto Answer button to turn it on or off.) If you pick up the phone and hear fax tones, stay on the line until your HP OfficeJet connects, and then hang up.

Set the Rings to Answer setting, described under "Set the Rings to Answer setting," higher than the number of rings selected for your voice mail system. This allows your voice-mail system to answer your voice calls.

If you do not enable Auto Answer and you answer a phone and hear fax tones, press 1 2 3 on your phone to accept the fax. With Auto Answer off, you must be available to respond to the incoming call; otherwise, your HP OfficeJet cannot receive faxes.


Use an answering machine or PC modem not available for direct connection

If you use an answering machine or PC modem (that is, you press buttons on a separate machine to hear your phone messages or you receive messages on your PC and use software to listen to them) and they are not available for connection to your HP OfficeJet, verify that Auto Answer is disabled on the front panel. (The light next to Auto Answer is off when the feature is disabled. Press the Auto Answer button to turn it on or off.)

If you answer a phone and hear fax tones, press 1 2 3 on your phone. With Auto Answer off, you must be available to respond to the incoming call; otherwise, your unit cannot receive faxes.


Change type of cable used

If you are currently using a parallel cable and want to use a USB cable instead, or if you are using a USB cable and want to switch to a parallel cable, follow these steps.

1	Print this topic so that you have a copy of the instructions available.

For more information, see "About this guide."

2	Using the utility provided in the HP OfficeJet G Series program group, remove the HP OfficeJet software.

For more information, see "Remove and reinstall your HP OfficeJet software."

3	Turn your HP OfficeJet off, and then turn your PC off.

4	Disconnect the current cable from your HP OfficeJet and PC.

CAUTION	Do not connect the new cable yet.

5	Restart your PC.

6	Install the HP OfficeJet software (insert the HP OfficeJet G Series CD-ROM into your PC's CD-ROM drive, and follow the instructions that appear).

For more information, see the Setup Poster that came with your HP OfficeJet.

7	Attach the new cable.

The series of Microsoft New Hardware Found messages should appear. (If you are a Windows NT 4.0 user, you will only see the final Congratulations message.)

8	When the Congratulations message appears, click OK to complete installation.


Remove and reinstall your HP OfficeJet software

When you remove a program, you need to remove all files associated with that program, not just the files you see in a particular program folder.

Do not simply delete the program files from your hard drive. Be sure to remove it properly, using the utility provided in the HP OfficeJet G Series program group.

1	On the Windows taskbar, click Start, point to Programs, choose HP OfficeJet G Series, and then choose Uninstall Software.

2	Follow the directions on the screen.

3	If you are asked whether you would like to remove shared files, click No.

Other programs that use these files may not work properly if the files are deleted.

4	After the program finishes removing the software, disconnect your HP OfficeJet, and restart your PC.

5	To reinstall the software, insert the HP OfficeJet G Series CD-ROM into your PC's CD-ROM drive, and follow the instructions that appear.

For more information, see the Setup Poster that came with your HP OfficeJet.


Support services and warranty

This section explains the service and warranty information provided by Hewlett-Packard.


Use Hewlett-Packard's support services

If you are unable to find the answer you need in the printed or online documentation supplied with your product, you can contact one of the HP support services listed in the following pages. Some support services are available only in the U.S. and Canada, while others are available in many countries worldwide. If a support service number is not listed for your country, contact your nearest authorized HP dealer for help.


Internet

If you have Internet access, you can get help from the HP Web site at:

www.hp.com/go/all-in-one

Here you can find technical support, supplies and ordering information, project tips, and enhancement recommendations to help you get the most from your unit.


HP Customer Support

Software programs from other companies may be included with your HP OfficeJet. If you experience problems with any of those programs, you will receive the best technical assistance by calling the experts at that company.

If you need to contact HP Customer Support, do the following before you call.

1	Make sure that:

a	Your unit is plugged in and turned on.

b	The specified print cartridges are installed correctly.

c	The recommended paper is properly loaded in the input tray.

2	Reset your unit by turning it off and then on again, using the ON button located on the unit's front panel.

3	For more information, check the HP Web site.

4	If you are still experiencing problems and need to speak with an HP Customer Support Representative:

Have your serial number and service ID ready. To display your service ID, on the front panel, press ENTER and Start Copy, Color at the same time, until SERV ID: and the number appear in the front-panel display.

Print a test page.

Make a color copy.

Be prepared to describe your problem in detail.

5	Call HP Customer Support. Be near your unit when you call.


Prepare your unit for shipment

If after contacting HP Customer Support you are requested to send your unit in for service, do the following:

1	Turn on the unit.

2	Open the print-cartridge access door.

3	Place the print cartridges in an airtight bag so they will not dry out, and put them aside (do not send them with the unit, unless instructed to by the HP customer support call agent).

CAUTION	Remove both print cartridges, and leave the print-cartridge latches flipped back. Print cartridges that remain inside may damage your unit.

4	Turn off the unit.

5	Close the print-cartridge access door.

6	If available, pack the unit for shipment using the original packing materials.

If you do not have the original packaging materials, you can request a replacement package set from HP Customer Support. Shipping damage caused by improper packaging is not covered under the warranty.

7	Include the following items in the box:

A brief description of symptoms for service personnel (samples of print quality problems are helpful).

A copy of the sales slip or other proof of purchase to establish the warranty coverage period.

Your name, address, and a phone number where you can be reached during the day.

Call in the U.S. during warranty

Call (208) 323-2551 Monday through Friday from 6:00 A.M. to 10:00 P.M. Mountain Standard Time (MST) and Saturdays from 9:00 A.M. to 4:00 P.M. MST. This service is free during the warranty period; however, your standard long-distance phone charges still apply.

Call in the U.S. post-warranty

If your product is not under warranty, you can call (800) 999-1148. A per-call, out-of-warranty support fee will be charged to your credit card. You can also call (900) 555-1500 ($2.50 per minute) from 6:00 A.M. to 10:00 P.M. MST and Saturdays from 9:00 A.M. to 4:00 P.M. MST. Charges begin only when you are connected with a support technician. (Prices and hours are subject to change without notice.)

Call elsewhere in the world

The numbers listed below are current as of the printing date of this guide. For a list of current international HP Support Service numbers, visit this address:

www.officejet-support.com

For Korea, you can also visit this address:

www.hp.co.kr/

You can call the HP support center in the following countries. If your country is not listed, contact your local dealer or nearest HP Sales and Support Office to find out how to obtain services.

Support service is free during the warranty period; however, your standard long-distance phone charges will apply. In some cases, a flat fee per single incident will also apply.

Country
HP Technical Support
Country
HP Technical Support
U.S. during warranty
(208) 323-2551
Italy
022-641-0350
U.S. post-warranty
(per-call charge)
(800) 999-1148
Korea
82-2)3270-0700
U.S. post-warranty
(per-minute charge)
(900) 555-1500
Malaysia
03-2952566
Argentina
541 14 778-8380
Mexico
01-800-472-6684
Australia
+61-3-8877-8000
Netherlands
020-606-8751
Austria
0660-6386
New Zealand
(09) 356 6640
Belgium (Dutch)
02-626-8806
Norway
22-11-6299
Belgium (French)
02-626-8807
Philippines
632-867-3551
Brazil
55-11-829-6612
Poland
022-375065
Canada during warranty
(905) 206-4663
Portugal
01-3180065
Canada post-warranty
(per-call charge)
1-877-621-4722
Russia
095-9235001
Chile
800-360-999
Saudi Arabia
+41-22-7807111
Czech Republic
420 2 61307 310
Singapore
2725300
Denmark
39-29-4099
South Africa (RSA)
011-8061030
Europe (English)
+44-171-512-5202
Spain
902-321-123
Finland
02-03-47-288
Sweden
08-619-2170
France
01-43-623-434
Switzerland (French)
084-880-1111
Germany
0180-525-8143
Switzerland (German)
084-880-1111
Greece
01-6896411
Taiwan
886-2-2717-0055
Hong Kong
800-96-7729
Thailand
662-661-4011
Hungary
01-2524505
Turkey
01-2245925
India
91-11-682-6035
United Kingdom
0171-512-5202
Indonesia
62-21-350-3408
Venezuela
800-47-888
Ireland
01-662-5525
Venezuela (Caracas)
207-8488
Israel
09-9524848
Vietnam
84-8-823-4530


HP Distribution Center

To order HP OfficeJet software, a copy of the printed Basic Guide, a Setup Poster, or other customer-replaceable parts, call the appropriate number.

In the U.S. or Canada, dial (888) HP DISKS (473-4757).

In Europe, dial +49 180 5 290220 (Germany) or +44 870 606 9081 (U.K.).

To order HP OfficeJet software, call the phone number for your country.

Region
Number for ordering
U.S.
(888) HP DISKS (473-4757)
Argentina
541 14 778-8380
Asia
65 740 4477
Australia/New Zealand
61 3 8877 8000
Brazil
55-11-829-6612
Chile
800 360999
Europe
+49 180 5 290220
Europe
+44 870 606 9081
South Africa
+27 (0)11 8061030
Mexico
01 800 4726684
Venezuela
800 47 888
Venezuela (Caracas)
207 8488


Hewlett-Packard limited warranty

The following apply to your unit:

Duration of Limited Warranty (Hardware): 1 Year

Duration of Limited Warranty (Software): 90 Days

Duration of Limited Warranty (Print Cartridges): 90 Days

Hewlett-Packard (HP) warrants to the end-user customer that HP products will be free from defects in materials and workmanship, for a specified time after the date of purchase by the customer. The duration of this limited warranty is stated earlier. Additional conditions and limitations include:

HP does not warrant the operation of any product to be uninterrupted or error-free.

HP's limited warranty covers only those defects which arise as a result of normal use of the product, and do not apply to any:

a	Improper or inadequate maintenance;

b	Unauthorized modification or misuse;

c	Operation outside the product's environmental specifications, including duty cycle abuse or use of a mechanical switchbox without a designated surge protector;

d	Use of non-supported printing media; or

e	Improper site preparation or maintenance.

For HP OfficeJet products, the use of a non-HP or refilled print cartridge does not affect either the warranty to the customer or any HP support contract with the customer; print cartridge includes ink cartridges. However, if HP OfficeJet failure or damage is attributable to the use of a non-HP or refilled print cartridge, HP will charge its standard time and materials charges to service the HP OfficeJet for the particular failure or damage.

If any print cartridge product proves defective during the applicable warranty period, and if the cartridge is covered by HP's warranty, the customer shall return the product for replacement.

If HP receives, during the applicable warranty period, notice of a defect in hardware product that is covered by HP's warranty, HP shall either repair or replace the product, at its option. Any replacement product may be either new or like-new, provided that it has functionality at least equal to that of the product being replaced.

If HP is unable to repair or replace, as applicable, a defective product which is covered by HP's warranty, HP shall, within a reasonable time after being notified of the defect, refund the purchase price for the product, provided the customer returns the product.

Your warranty is valid in any country where this product is distributed by Hewlett-Packard. Contracts for additional warranty services, such as on-site service, are available from any authorized HP service facility in countries where this product is distributed by HP or by an authorized importer.

This Limited Warranty Statement gives the customer specific legal rights. The customer may also have other rights which vary from state to state in the United States, from province to province in Canada, and from country to country elsewhere in the world.

HP warrants that this HP Product will be able to accurately process date data (including, but not limited to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty-first centuries, and the years 1999 and 2000, including leap year calculations, when used in accordance with the Product documentation provided by HP (including any instructions for installing patches or upgrades), provided that all other products (for example, hardware, software, firmware) used in combination with such HP Product(s) properly exchange date data with it. The duration of the Year 2000 warranty extends through January 31, 2001.


Express service

To obtain HP express repair service, the customer must contact an HP service office or customer support center for basic troubleshooting first.

If a customer's unit needs a minor part replacement and these parts can normally be replaced by the customer, the customer-replaceable components may be serviced through expedited part shipment. In this event, HP will prepay shipping charges, duty and taxes; provide telephone assistance on replacement of the component; and pay shipping charges, duty, and taxes for any part that HP asks to be returned.

For some repairs, the HP Customer Support Center may direct customers to designated Authorized Service Providers who are certified by HP to service the unit.

If you need to return your unit to HP for repair, HP expedites the repair of your unit by using an express delivery service to speed the return of the repaired or exchanged unit.


Limitations of warranty

NEITHER HP NOR ANY OF ITS THIRD-PARTY SUPPLIERS MAKES ANY OTHER WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, WITH RESPECT TO ITS PRODUCTS. HP AND ITS THIRD-PARTY SUPPLIERS SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

To the extent that this Limited Warranty Statement is inconsistent with the law of the locality where the customer uses the HP product, this Limited Warranty Statement shall be deemed modified to be consistent with such local law. Under such local law, certain limitations of this Limited Warranty Statement may not apply to the customer. For example, some states in the United States, as well as some governments outside the United States (including provinces in Canada) may:

a	Preclude the disclaimers and limitations in this Warranty Statement from limiting the statutory rights of a consumer (for example, Australia, New Zealand, and the United Kingdom);

b	Otherwise restrict the ability of a manufacturer to make such disclaimers or impose such limitations; or

c	Grant the customer additional warranty rights, specify the duration of implied warranties which the manufacturer cannot disclaim, or not allow limitations on how long an implied warranty lasts.

To the extent allowed by local law, the remedies provided in this Warranty Statement are the customer's sole and exclusive remedies.


Limitations of liability

Except for the obligations specifically set forth in this warranty statement, in no event shall HP be liable for any direct, indirect, special, incidental, or consequential damages, whether based on contract, tort, or any other legal theory and whether advised of the possibility of such damages.


HP year 2000 (Y2K) warranty

Subject to all of the terms and limitations of the HP Limited Warranty Statement provided with this HP Product, HP warrants that this HP Product will be able to accurately process date data (including, but not limited to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty-first centuries, and the years 1999 and 2000, including leap year calculations, when used in accordance with the Product documentation provided by HP (including any instructions for installing patches or upgrades), provided that all other products (e.g., hardware, software, firmware) used in combination with such HP Product(s) properly exchange date data with it. The duration of the Year 2000 warranty extends through January 31, 2001.


Warranty upgrades

Extended warranties and service option upgrades may be obtained through your local HP authorized dealer or HP service centers.

In the U.S. and Canada, extended warranties may also be obtained by calling HP at 1-800-446-0522.


Technical information

The following specifications are subject to change without notice.


HP OfficeJet system requirements

Item
Minimum
Recommended
Processor
Windows 95/98
Windows NT 4.0
Pentium 200
Pentium 200
Pentium 333 or later
Pentium 333 or later
RAM
Windows 95/98
Windows NT 4.0 with Service Pack 3 or later
Windows 2000 availability and system requirements can be found on our Web site.
32 MB
32 MB
64 MB or more
64 MB
Disk space needed for installation
135 MB, plus 50 MB for full color scanning
210 MB, plus 50 MB for full color scanning
Additional disk space needed for scanned images
50 MB
50 MB
Monitor
SVGA (256 colors)
SVGA (24-bit color)
Media
CD-ROM drive
CD-ROM drive
I/O (fax model only)
Available port on an Ethernet 10 Base-T network
Local connect requires USB or bidirectional parallel port (USB requires Windows 98)
Available port on an Ethernet 10 Base-T network
Local connect requires USB port with Windows 98 or bidirectional parallel port with ECP enabled for Windows 95 and Windows NT 4.0
I/O (all other models)
USB or bidirectional parallel port (USB requires Windows 98)
USB port with Windows 98 or bidirectional parallel port with ECP enabled for Windows 95 and Windows NT 4.0
Internet access
Recommended
Sound card
Recommended


Print specifications

600-by-600 dpi black with Resolution Enhancement Technology (REt)

600-by-600 dpi color with HP PhotoREtIII

Method: Drop-on-demand thermal inkjet

Language: HP PCL Level 3 or PCL3 GUI

Print speeds vary according to the complexity of the document.

Duty cycle: 5000 printed pages per month (average)

Resolution (dpi)
Speed (ppm)
Best
Black
600-by-600
up to 5
Color
600-by-600 (2400-by-1200
1
 )
up to 3.3
Normal
Black
600-by-600
up to 6.8
Color
600-by-600
up to 5
Fast
Black
300-by-300
up to 12
Color
300-by-300
up to 10
1Using photo paper


Copy specifications

Digital image processing

Up to 99 copies from original (varies by model)

Digital zoom from 25 to 400% (varies by model)

Fit to Page, Poster, 2 on 1, Clone, Margin Shift

Up to 12 cpm black, 9 cpm color

Copy speeds vary according to the complexity of the document.

Speed (ppm)
Print Resolution (dpi)
Scan Resolution (dpi)
1
Best
Black
4
1200-by-1200
600-by-2400
Color
1
1200-by-1200
600-by-2400
Normal
Black
8
600-by-600
300-by-1200
Color
5
600-by-600
300-by-1200
Fast
Black
12
300-by-600
300-by-1200
Color
9
600-by-600
300-by-1200
1Maximum at 200% scaling


Fax specifications

Walk-up color fax

125 speed dials with 10 one-touch keys including groups of up to 20 destinations for G85 and G95; G85xi has 100 speed dials

G85xi is up to 100-page memory; G85 and G95 is up to 125-page memory (based on ITU-T Test Image #1 at standard resolution. More complicated pages or higher resolution will take longer and use more memory.)

30-page (letter) or 15-page (legal) automatic document feeder

Automatic redial (up to five times)

Confirmation and activity reports

CCITT/ITU Group 3 fax with Error Correction Mode

6 seconds/page speed at 14.4 Kbps (based on ITU-T Test Image #1 at standard resolution. More complicated pages or higher resolution will take longer and use more memory.)

Broadcast to 25 locations

Ring detect with automatic fax/answering machine switching

Delayed faxing

Photo (dpi)
Fine (dpi)
Standard (dpi)
Black
300-by-300
200-by-200
200-by-100
Color
300-by-300
200-by-200
200-by-200


Scan specifications

Create photo projects within Scan window

Image editor included

OCR software automatically converts to editable text

Flatbed scanning, maximum of letter/A4 paper size

Scan speeds vary according to the complexity of the document.

Resolution
600-by-3600 dpi, up to 9600 dpi enhanced, 600 dpi optical (varies by model)
Color
42-bit hardware image-processing, 36-bit color (millions of colors)
8-bit grayscale (256 levels of gray)
Interface
TWAIN-compliant


Margins

Top
(leading edge)
Bottom
(trailing edge)
1
Left
Right
Sheet Paper
U.S. letter
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.25 in.
(6.4 mm)
.25 in.
(6.4 mm)
U.S. legal
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.25 in.
(6.4 mm)
.25 in.
(6.4 mm)
U.S. executive
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.25 in.
(6.4 mm)
.25 in.
(6.4 mm)
ISO A4
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.13 in.
(3.4 mm)
.13 in.
(3.4 mm)
ISO A5
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.13 in.
(3.4 mm)
.13 in.
(3.4 mm)
JIS B5
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.13 in.
(3.4 mm)
.13 in.
(3.4 mm)
Envelopes
U.S. No. 10
.13 in.
(3.2 mm)
.46 in.
(11.7 mm)
.13 in.
(3.2 mm)
.13 in.
(3.2 mm)
A2 (5.5 baronial)
.13 in.
(3.2 mm)
.46 in.
(11.7 mm)
.13 in.
(3.2 mm)
.13 in.
(3.2 mm)
Intnl. DL
.13 in.
(3.2 mm)
.46 in.
(11.7 mm)
.13 in.
(3.2 mm)
.13 in.
(3.2 mm)
Intnl. C6
.13 in.
(3.2 mm)
.46 in.
(11.7 mm)
.13 in.
(3.2 mm)
.13 in.
(3.2 mm)
Cards
U.S. 3-by-5 in.
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.13 in.
(3.2 mm)
.13 in.
(3.2 mm)
U.S. 4-by-6 in.
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.13 in.
(3.2 mm)
.13 in.
(3.2 mm)
U.S. 5-by-8 in.
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.13 in.
(3.2 mm)
.13 in.
(3.2 mm)
ISO and JIS A6
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.13 in.
(3.2 mm)
.13 in.
(3.2 mm)
Hagaki
.07 in.
(1.8 mm)
.46 in.
(11.7 mm)
.13 in.
(3.2 mm)
.13 in.
(3.2 mm)
1This margin is not LaserJet-compatible, however, the total writing area is compatible. The writing area is offset from center by .21 inches (5.4 mm), which causes asymmetric top and bottom margins.


Paper specifications

Paper-tray capacities

Type
Paper Weight
Input Tray
1
Output Tray
2
Plain paper
16 to 24 lb.
(60 to 90 gsm)
150
50 black, 20 color
Legal paper
20 to 24 lb.
(75 to 90 gsm)
Cards
110 lb. index max
(200 gsm)
45
10
Envelopes
20 to 24 lb.
(75 to 90 gsm)
15
10
Banners
16-24 lb.
(60-90 gsm)
20
20 or less
Transparency film
N/A
25
25 or less
Labels
N/A
20
1Maximum capacity

2Output tray capacity is affected by the type of paper and the amount of ink you are using. HP recommends emptying the tray frequently.

Paper sizes

Type
Size
Paper
Letter: 8.5-by-11 in. (216-by-279 mm)
Legal: 8.5-by-14 in. (216-by-356 mm)
Executive: 7.25-by-10.5 in. (184-by-279 mm)
A4: 210-by-297 mm
A5: 148-by-210 mm
B5: 182-by-257 mm
Banner
Letter: 8.5-by-11 in. (216-by-279 mm)
A4: 8.27-by-11.69 in. (210-by-297 mm)
Envelopes
U.S. #10: 4.12-by-9.5 in. (104.7-by-241.3 mm)
A2: 4.37-by-5.75 in. (111-by-146 mm)
DL: 4.33-by-8.66 in. (109.98-by-219.96 mm)
C6: 4.49-by-6.38 in. (114.05-by-162.05 mm)
Transparency films
Letter: 8.5-by-11 in. (216-by-279 mm)
A4: 210-by-297 mm
Cards
3-by-5 in. (76-by-127 mm)
4-by-6 in. (102-by-152 mm)
5-by-8 in. (127-by-203 mm)
A6: 105-by-148.5 mm
Labels
Letter: 8.5-by-11 in. (216-by-279 mm)
A4: 210-by-297 mm
Custom
3-by-3 in. up to 8.5-by-14 in. (77-by-77 up to 216-by-356 mm)

Automatic document feeder (ADF) capacities

Type
Weight
Quantity
Letter
1
16 to 24 lb.
30
A4
16 to 24 lb.
30
1Supports plain paper and most HP special papers. Does not support photo papers, transparency film, envelopes or labels.


Power specifications

Power consumption: 50W maximum

Source (Input) Voltage: 100 to 240 VAC*, grounded

Input Frequency: 50 to 60 Hz

Current: 1A maximum

* Figures are based on using the AC adapter that came with your unit (HP part number 0950-2880).


Environmental Specifications

Recommended Operating Temperature Range: 15º to 35º C (59º to 95º F)

Allowable Operating Temperature Range: 5º to 40º C (41º to 104º F)

Humidity: 20% to 80% RH non-condensing

Non-operating (Storage) Temperature Range: -40º to 65º C (-40º to 149º F)


Physical specifications

Height: Base: 12.83 in. (32.6 cm); ADF: 19.88 in. with tray extenders up (50.5 cm)

Width: 18.58 in. (47.2 cm)

Depth: 17.52 in. (44.5 cm)

Weight: Base: 26.4 lb. (11.97 kg); Base/ADF/Fax: 32.5 lb. (14.74 kg); Base/ADF/Fax/Accessories: 36.5 lb. (16.56 kg)


Additional specifications

I/O interface: Bidirectional parallel, IEEE 1284C-compliant; USB

Memory: 4.0-MB ROM, 8.0-MB RAM

Noise levels per ISO 9296:

Sound Level
Printing/
Color
Printing B&W (Normal)
Sending Fax
Idling
Sound Power, LwAd
(1B=10dB)
5.3 B(A)
6.1 B(A)
5.9 B(A)
3.7 B(A)
Sound Pressure, LpAm
(operator position: standing)
40 dB(A)
49 dB(A)
52 dB(A)
18 dB(A)


Certifications

Safety: EN, IEC, UL, CSA, NOM, EMKO

EMC: EN, FCC, VCCI, IEC, AS/NZA, CNS (BCIQ)


Order print cartridges

Print Cartridges
HP Reorder Number
HP black print cartridge
51645A, 51645G
HP color print cartridges
C6578A, C6578D


Regulatory information

The following sections describe product requirements from various regulatory agencies.


Notice to users of the U.S. telephone network: FCC requirements

This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalent Number (REN) for this equipment. If requested, provide this information to your telephone company.

An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. This equipment connects to the telephone network through the following standard network interface jack: USOC RJ-11C.

The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called. Too many devices on one line may result in failure to ring in response to an incoming call. In most, but not all, areas the sum of the RENs of all devices should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company to determine the maximum REN for your calling area.

If this equipment causes harm to the telephone network, your telephone company may discontinue your service temporarily. If possible, they will notify you in advance. If advance notice is not practical, you will be notified as soon as possible. You will also be advised of your right to file a complaint with the FCC. Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the proper operation of your equipment. If they do, you will be given advance notice so you will have the opportunity to maintain uninterrupted service.

If you experience trouble with this equipment, please contact the manufacturer, or look elsewhere in this manual, for warranty or repair information. Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.

This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation commission for more information.

This equipment includes automatic dialing capability. When programming and/or making test calls to emergency numbers:

Remain on the line and explain to the dispatcher the reason for the call.

Perform such activities in the off-peak hours, such as early morning or late evening.

NOTICE: The FCC hearing aid compatibility rules for telephones are not applicable to this equipment.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your fax machine, you should complete the steps described in the software.


Regulatory notices

The following sections are statements from various regulatory agencies.


FCC statement

The United States Federal Communications Commission (in 47 CFR 15.105) has specified that the following notice be brought to the attention of users of this product.

Declaration of Conformity: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is not guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient the receiving antenna.

Increase the separate between the equipment and the receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio/TV technician for help.

Product Regulations Manager, Hewlett-Packard Company, San Diego, 619-655-4100.

The user may find the following booklet prepared by the Federal Communications Commission helpful: How to Identify and Resolve Radio-TV Interference Problems. This booklet is available from the U.S. Government Printing Office, Washington DC, 20402. Stock No. 004-000-00345-4.

CAUTION	Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this equipment not expressly approved by the Hewlett-Packard Company, may cause harmful interference and void the FCC authorization to operate this equipment.


DOC statement (Canada)

Le present appareil numerique n'emet pas de bruitis radioelectriques depassant les limits applicables aux appareils numeriques de la class B prescrites dans le Reglement sur le brouillage radioelectrique edicte par le ministere des Communications du Canada.

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications.


Notice to users of the Canadian telephone network

The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION	Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

The REN for this product is 1.4B, based on FCC Part 68 test results.


Notice to users of the European telephone network (CTR21)

This equipment has been approved in accordance with Council Directive 98/482/EC for Pan-European single-terminal connection to the public-switched telephone net-work (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point.

In the event of problems, you should contact your equipment supplier in the first instance.

Network compatibility Declaration of Conformity

This equipment is designed to work with telephone net-works in all European Union countries plus Switzerland and Norway. Network compatibility depends on customer selected settings, which must be reset to use the equipment on a telephone network in a country other than where the product was purchased. Contact the vendor or Hewlett-Packard Company if additional product support is necessary.

This equipment comes with a telephone connector specific to the country where it was purchased.


Telecommunications general approval (UK)

Pursuant to Section 22 of Telecommunications Act of 1984, this product is approved for secondary attachment to approved primary attachment devices connected to the telecommunications network under the General Approval (NS/G/1234/5/100003).


Notice to users of the Irish telephone network

This equipment is designed for DTMF tone dialing and loop disconnect dialing. In the unlikely event of problems with loop disconnect dialing, it is recommended to use this equipment only with the DTMF tone dial setting.


Notice to users of the French telephone network

Décision ART nº xxxxF en date du xx/xx/1999

Addresse: Autorité de régulation des télécommunications, 7 square Max-Hymans, 75730 Paris Cedex 15

Internet: wwwart-telecom.fr; Mél: courrier@art-telecom.fr


Notice to users of the German telephone network

The HP OfficeJet G Series products (G85, G85xi, and G95) are designed to connect only to the analogue public-switched telephone network (PSTN). Please connect the TAE N telephone connector plug, provided with the HP OfficeJet G Series, into the wall socket (TAE 6) code N. The HP OfficeJet G Series products can be used was a single device and/or in combination (in serial connection) with other approved terminal equipment.


Geräuschemission

LpA < 70 dB
am Arbeitsplatz
im Normalbetrieb
nach DIN 45635 T. 19


For non-European customers

This product is approved for use only in the country in which it was purchased. Local country laws may prohibit the use of this product outside the country of purchase. It is strictly forbidden by law in virtually every country to connect nonapproved telecommunications equipment (fax machines) to public telephone networks.


VCCI-2 (Japan)


Notice to users of the Korean telephone network


Notice to users of the New Zealand telephone network

1	This equipment shall not be set to make automatic calls to the Telecom ‘111' Emergency Service.

2	This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers.

3	A Telepermit for any terminal equipment indicates only that Telecom accepts that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it does not assure that any item will work correctly with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

4	The decadic (or pulse) dialing on this device is unsuitable for use on the telecom network in New Zealand.

5	Not all telephones will respond to incoming ringing when connected to the extension socket.

6	When using the remote fax-receive feature by pressing 1-2-3, the tones generated by the telephones must be at least 65 milliseconds in duration or greater.


Declaration of Conformity

According to ISO/IEC Guide 22 and EN 45014

Manufacturer's Name and Address:
Hewlett-Packard Company, 16399 West Bernardo Drive, San Diego, CA 92127-1899, USA
declares that the product
 Product Name:
OfficeJet G55, G55xi, G85, G85xi, G95
 Model Number(s):
C67xxA, where x=34, 35, 36, 37, 38, 39, and 40
 Product Options:
None
 Note:
See Declaration of Similarity for product descriptions.
conforms to the following Product Specifications:
Safety:
EN60950:1992 +A1, A2, A3, A4, and A11
IEC60950: 1991 +A1, A2, A3, and A4
UL1950, 3rd Edn: 1995
CSA22.2 No. 950 3rd Edn: 1995
NOM-019-SCFI-1993
IEC 825-1:1993 / EN 60825-1:1994 +A11 Class 1
EMC:
CISPR22:1993, +A1 and A2 / EN 55022:1994, +A1 and A2 - Class B
1
EN50082-1:1997
 IEC 61000-4-2:1995 – 4kV CD, 8kV AD
 IEC 61000-4-3:1995 – 3V/m
 IEC 61000-4-4:1995 – 1kV Pwr Line
 IEC 61000-4-5:1995
 IEC 61000-4-6:1996
 IEC 61000-4-8:1993
 IEC 61000-4-11:1994
IEC 1000-3-2:1995 / EN61000-3-2:1995
IEC 1000-3-3:1994 / EN61000-3-3:1995
AS / NZS 3548:1992
Taiwan CNS13438
FCC Part 15 – Class B / ICES-003, Issue 2 / VCCI-2
Supplementary Information:
The Product herewith complies with the requirements of the Low Voltage Directive 73/23/EEC and EMC Directive 89/336/EEC, and carries the CE marking accordingly.
European Contact: Your local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH.
Department HQ-TRE, Herrenberger Strasse 130, D-71034 Böblingen (FAX + 49-7031-14-3143)
1The product was tested in a typical configuration with Hewlett-Packard Vectra Personal Computer Systems