What is the HP ScanJet Copy Utility?

The HP ScanJet Copy Utility lets you place an original page or photo on your scanner and produce copies on your black and white or color printer. When you use the HP ScanJet Copy Utility, a dialog box appears, allowing you to choose specific printer settings or request multiple copies.

You can open the HP ScanJet Copy Utility by choosing Programs, then HP Scanning Software, then HP ScanJet Copy Utility from the Windows Start menu.

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What is ColorSmart?

The HP ScanJet Copy Utility uses ColorSmart technology to improve the appearance of color copies. ColorSmart is an automatic color rendering technology from Hewlett Packard. It is included in the printer drivers for all new HP color printers, and delivers two important benefits:

Ease of use, through HP's intuitive user interface.

Great color printing, by analyzing documents to be printed and fully maximizing the vividness, clarity, and color matching capabilities of color printing technology.

ColorSmart identifies page elements and automatically tags them. This process of finding text, business graphics, and photographic objects on a page lets your color printer assign the best color map possible, independently, for each object. This gives you the highest quality copies possible with your printer.

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Making a Copy

1.	 Place the original face down in the upper right corner of the scanner bed.

2.	In the HP ScanJet Copy Utility, set the original type:

Text or Drawing

Text w/ Pictures

Single Photo

3.	If the page contains color and you are printing to a color printer, click Copy In Color.

4.	Choose a reduction or enlargement setting:

Match Original Size

Scale to Fit Page

Copy Edges

Custom

4.	 Set copy quantity by clicking the arrows to the right of the number below Copies.

5.	Choose copy quality:

Best

Normal

Quick

6.	Select the Darken-Lighten level by clicking on the arrows. The left arrow darkens the copy; the right arrow lightens it.

7.	Click the Copy button.

Note: Click the Clear button to change all settings back to the defaults.

Tips

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Tips: Making a Copy

Transparency Adapter

If your scanner has a transparency adapter, you must turn it off to use the HP ScanJet Copy Utility.

Setting the Original Type

When using the Text or Drawing setting, the copy contains just black and white. A light background may appear as white, while a dark background prints as black. When using the Text w/ Pictures setting, the background shading is visible in the copy.

It usually takes longer to copy a Text w/ Pictures original to a black and white printer than to copy a Text or Drawing original, and even more time to copy a color original to a color printer.

The Copy in Color option is not available when you use the Text or Drawing original type.

Reducing or Enlarging the Original

To copy a legal size page to a letter size printer, set the Reduce-Enlarge percentage to 75%. To copy an A4 size page to a letter size printer, set the Reduce-Enlarge percentage to 90%.

Dark or Lightening the Scan

Besides the Darken-Lighten setting, the copy's exposure is also affected by the setting selected for Original.

Setting the Number of Copies

You can make up to 99 copies of an original. If you hold down the mouse button while click the arrows to set the number of copies, the copy quantity will continue to change rapidly. You can also use the + (plus) and - (minus) keys in the numeric keypad to increase or decrease the number of copies.

Most printers can print multiple copies of a single scan automatically. If you get only one copy even when you specify multiple copies, your current printer configuration does not support multiple copy printing. See your printer documentation to find out if it supports multiple copies, and if so, how you can activate this function.

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Text or Drawing

Use this type for originals with text only and possibly other solid areas. This includes text, signatures, clip art, line drawings of maps or blueprints, and some logos. This option copies only in black, and will not reproduce shades of gray or color. It is the fastest mode and produces the best quality text.


Text w/ Pictures

Use this type if the original contains both text and pictures, such as a page clipped from a newspaper or magazine. This option can be used for either Black and White or Color copying.


Single Photo

Use this type for printing copies of a single photograph. This option can be used for either Black and White or Color copying. Place the photo in the upper right corner of the scanner bed. When the Copy button is pressed, the software initiates a preview scan to determine the size and location of the photograph. This option may not correctly find the original if it is something other than a single photograph.


Match Original Size

Use this setting to make the copy the same size as the original. If the original and copy are the same size you will lose the outer one-quarter inch of the image because the printer cannot print to the edge of the page.


Copy Edges

Use this setting for an original with text or drawings in the margins. It will reduce the page slightly to retain information in the margins. This option is available for Text or Drawing or Text w/ Pictures originals.


Scale to Fit Page

Use this setting to enlarge a photo to cover the entire printed page. This option is available for Single Photo originals.


Custom

Use this setting if you want to reduce or enlarge the copy by a specific amount. Click the arrows to set the percentage of scaling. You can also use the > (greater than) or < (less than) keys to increase or decrease the percentage of scaling.


Best

Use this setting for the highest quality copy but the slowest print.


Normal

This is the default setting, and works well for most copies.


Quick

Use this setting for fastest printing.


Copying  More Than One Page

If you have an optional automatic document feeder (ADF), you can copy more than one page in a single copy operation.

1.	Place the originals face up in the ADF.

2.	In the HP ScanJet Copy Utility, set the original type:

Text or Drawing

Text w/ Pictures

Single Photo

3.	If the original contains color and you are printing to a color printer, click Copy In Color.

4.	Choose a reduction or enlargement setting:

Match Original Size

Scale to Fit Page

Copy Edges

Custom

5.	 Set copy quantity by clicking the arrows to the right of the number below Copies.

6.	Choose copy quality:

Best

Normal

Quick

7.	Select the Darken-Lighten level by clicking on the arrows. The left arrow darkens the copy; the right arrow lightens it.

8.	Click the Copy button.

Note: Click the Clear button to change all settings back to the defaults.

Tips

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Tips: Copying More Than One Page

All originals in the automatic document feeder are scanned before any copy is printed. The copies are not collated.

If copies appear as blank pages, make sure the originals are in the automatic document feeder with the printed side up and that the scanner bed does not already have a page on it.

When you place a batch of originals in the ADF and choose settings in the HP ScanJet Copy Utility, all of the settings you choose are used to copy every original.

Transparency Adapter

If your scanner has a transparency adapter, you must turn it off to use the HP ScanJet Copy Utility.

Setting the Original Type

When using the Text or Drawing setting, the copy contains just black and white. A light background may appear as white, while a dark background prints as black. When using the Text w/ Pictures setting, the background shading is visible in the copy.

It usually takes longer to copy a Text w/ Pictures original to a black and white printer than to copy a Text or Drawing original, and even more time to copy a color original to a color printer.

Reducing or Enlarging the Original

To copy a legal size page to a letter size printer, set the Reduce-Enlarge percentage to 75%. To copy an A4 size page to a letter size printer, set the Reduce-Enlarge percentage to 90%.

Dark or Lightening the Scan

Besides the Darken-Lighten setting, the copy's exposure is also affected by the setting selected for Original.

Setting the Number of Copies

You can make up to 99 copies of an original. If you hold down the mouse button while click the arrows to set the number of copies, the copy quantity will continue to change rapidly. You can also use the + (plus) and - (minus) keys in the numeric keypad to increase or decrease the number of copies.

Most printers can print multiple copies of a single document automatically. If you get only one copy even when you specify multiple copies, your current printer configuration does not support multiple copy printing. See your printer documentation to find out if it supports multiple copies, and if so, how you can activate this function.

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Make Transparencies
Making Transparencies

If your printer supports the use of transparency media, you can use the HP ScanJet Copy Utility to create transparencies.

1.	 Place the original face down in the upper right corner of the scanner bed, or place the originals face up in the document feeder.

2.	In the HP ScanJet Copy Utility, click the Printer Setup button and select transparency media for your printer.

3.	Set the original type:

Text or Drawing

Text w/ Pictures

Single Photo

4.	If the page contains color and you are printing to a color printer, click Copy In Color.

5.	Choose a reduction or enlargement setting:

Match Original Size

Scale to Fit Page

Copy Edges

Custom

6.	 Set copy quantity by clicking the arrows to the right of the number below Copies.

7.	Choose Best for the copy quality.

8.	Select the Darken-Lighten level by clicking on the arrows. The left arrow darkens the copy; the right arrow lightens it.

9.	Click the Copy button.

Note: Click the Clear button to change all settings back to the defaults.

Tips

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Change the Printer Setup

In the HP Copy Utility, click the Printer Setup button.

The standard Windows Print Setup dialog box appears. You can check or change most of the settings controlled by the Windows Print dialog, though some printers may require you to open the Windows Print dialog from the Control panel to access all features.

If the printer you wish to select is not in the list, you may need to install its printer driver from the Control Panel.

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Tips: Making Better Copies

If you are using the Single Photo type, align the long side of the original with the long side of the scanner. This will give you a bigger copy if you select Scale to Fit Page.

If you get a blank copy, make sure your original is face down and in the upper right corner of the scanner glass, or face up in an automatic document feeder. Then check the Darken-Lighten setting. You may need to darken the copy.

Use the largest original you can. For instance, an 8 inch (20.32 cm) by 10 inch (25.4 cm) photo will make a higher quality 24 inch (60.96 cm) poster than a 4 inch (10.16 cm) by 6 inch (15.24 cm) photo.

If the copy appears too light or too dark, or just appears as solid black, make sure that the selection for Original is the correct type for the original you are using. The Text or Drawing selection is appropriate only if your original contains just black and white areas. If you use this setting for a photograph or picture that also contains gray areas, the result may be unsatisfactory.

Some original pages have a colored background. To maintain the background shading, select the Text w/ Pictures setting for Original (even if the original is best described as Text or Drawing). The Text or Drawing setting, when combined with the colored background, can create a copy that appears as a solid black rectangle.

Make sure that you are using the correct paper for your printer. See your printer manual for a list of recommended paper types.

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Tips: Making Faster Copies

In order to make copies faster, try one or more of the following:

If you are just experimenting, try copying in black and white first, or reducing the Copy Size to 40% or 50%. Once you know how the original will appear as a copy, click Copy in Color to make the final copy.

If you are copying an original that is smaller than a full page, it may be faster to copy in Single Photo mode. This copies only the photo area, whereas Text w/ Pictures copies the full scanner glass area.

Consider reducing the printer resolution from 600 dpi to 300 dpi on printers with 600 dpi resolution. Copies will print faster at the lower resolution. For some printers, you may need to open the Windows Print dialog box from the Control Panel to access the resolution setting.

If you only need the top half of a page copied, use the Esc key or the Cancel button to interrupt the scan. Whatever has already been scanned when you cancel will be printed.

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Tips: Copying All of the Original

When the Reduce-Enlarge option is set to Match Original Size, the scanner will scan to the limits of the scanner bed or the printer paper size, whichever is smaller. However, your printer cannot print to the edge of a page. It leaves about a one-quarter inch boundary all around the page.

Any information in the one-quarter inch boundary is lost if the original is the same size as the paper in your printer and you copy with 100% scaling or set the copy size to Match Original Size. To prevent this problem, set Reduce-Enlarge to Copy Edges.

Make sure that the paper size and paper source settings for your printer are correct. Click the Printer Setup button in the HP ScanJet Copy Utility to open the Windows Print Setup dialog box and verify or change these items.

If your original paper differs in size from the paper in your printer, you must scale the copy to make it fit. To copy a legal size original to letter size paper, set the percent scaling to 75%. To copy an A4 size original to letter size pages, set the percent scaling to 90%.

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Copy

An original that has been scanned and output by your printer.


Dots Per Inch (DPI)

A measurement of resolution used for scanning and for printing.


Resolution

A measure of how many dots per inch are scanned or printed.


Original

The item you are scanning. An original could be a page of text, a photograph, an article from a magazine or newspaper, your company logo, a piece of fabric, a three-dimensional object—anything you want a printed version of.

Once an original has been scanned, it is referred to as a copy.


Scale

To reduce or increase the physical size of an image while maintaining aspect ratio (i.e., the ratio of the horizontal dimension to the vertical dimension).


Scanner Bed

The rectangular glass area of your HP scanner under the scanner cover. Place originals to be scanned in the upper right corner of the scanner bed. A green arrow marks the area where the original should be placed.