Use PDFMaker to convert a file to PDF (Windows)

In Windows, Acrobat installs both a Acrobat PDFMaker toolbar and Adobe PDF menu in many popular authoring applications. You can use either the toolbar buttons or the Adobe PDF menu (the Action menu in Lotus Notes) to create PDFs, but the menu also provides access to conversion settings. Although many of the conversion options are common to all authoring applications, a few are application-specific.

Note: If you don’t see the PDF toolbar buttons in an application, choose View > Toolbars > Acrobat PDFMaker 8.0. Or, in Lotus Notes only, choose File > Preferences > Toolbar Preferences, click Toolbars, and select the Visible check box for PDFMaker 8.0.

Convert a file to PDF

  1. Open the file in the application used to create it.
  2. Click the Convert To Adobe PDF button  on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF. (In Lotus Notes only, PDF conversion commands appear on the Actions menu.)
  3. In the Save Adobe PDF File As dialog box, enter a filename and location for the PDF, and click Save.

Create a PDF as an email attachment

  1. Open the file in the application used to create it.
  2. Choose Adobe PDF > Convert To Adobe PDF And Email.

    When the conversion is finished, a blank message with the new PDF included as an attachment automatically opens in your default email application. You can then address and complete the message and either send it or save it as a draft.

Convert files to a secured PDF and attach it to an email message (Outlook)

  1. In the Outlook email Message window, click the Attach As Secured Adobe PDF button .
    Note: The Attach As Secured Adobe PDF button appears only after you’ve configured an Adobe Policy Server in the Acrobat Security Settings window.
  2. Click Browse, select a file to convert, and click Open.
  3. Specify the users that can open the PDF, and then click OK:

    • To specify only users that receive the PDF, select Restrict Access Only To People In This Message’s To:, Cc:, And Bcc: List. In this case, the PDF isn’t secured until you send the email message.

    • To specify only users that are specified by a security policy, select Restrict Access By Applying The Following Security Policy, and then select a security policy in the list. In this case, the PDF is secured before it is attached to the email message.

  4. If prompted, enter your user name and password to log in to the Adobe Policy Server.

Create a PDF and send it for review

  1. Open the file in the application used to create it.
  2. Click the Convert To Adobe PDF And Send For Review button  on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF And Send For Review.
  3. When the Identity Setup dialog box appears, enter the appropriate information about yourself, and click Complete.
  4. Follow the directions in the wizard that appears, as described in Start an email-based review.
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