Set up automatic email archiving (Windows)

In Microsoft Outlook, you can set up PDFMaker to automatically archive your email messages.

  1. In Outlook, choose Adobe PDF > Setup Automatic Archival.
  2. On the Automatic Archival tab of the Acrobat PDFMaker dialog box, select Enable Automatic Archival, and then select options for Frequency and the time of day at which automatic archiving is done.
  3. Select other options, according to your needs:
    Option Description
    Maintain Log Of Archival

    Creates a record of each archiving session.

    Choose File

    Specifies the name and location of the archiving log.
    Embed Index For Faster Search

    Creates an index that you can search for specific words or characters instead of having to search each individual document.
  4. Click Add, and select the email folders and subfolders that you want PDFMaker to archive. Then select or deselect the Convert This Folder And All Sub Folders option, as preferred, and click OK.
  5. In the Save PDF Archive File As dialog box, select a name and location for the archived email PDF. Then click Open.
  6. Review the settings and the archive folder names listed in the Acrobat PDFMaker dialog box, and do any of the following:

    • To add other email folders to the list, click Add and select the folder.

    • To remove folders from the list, select the ones you want to remove and click Delete.

    • To make changes to an archive file, select any folder name on the list, click Change Archive File, and specify the name and location.

    • To start archiving email immediately, click Run Archival Now.