Back up and restore projects

The Version Cue Administration utility creates backups of all the information in a Version Cue project. Project backups are stored on the Version Cue file system, in the Backups folder. You can then easily restore a backup copy that represents a Version Cue project as it was on a specific date. Restored project backups do not replace the original Version Cue project; restored projects are given different project names. You can use a project backup to move a project from one Version Cue Workspace to another while retaining all the versions of that project.

You can customize a backup configuration for your projects. You can back up a project using a new configuration or an existing configuration. A backup configuration includes the ability to schedule a recurring backup for the project.

It’s important to back up projects in a Version Cue Workspace from time to time. Rather than doing this project by project, you can instead back up the complete Version Cue Workspace. You can also use this backup to move a complete workspace from one computer to another. If you restore a backup copy of the Version Cue Workspace, all current data on the workspace, including Version Cue projects, files, and versions, is replaced by the backup. Workspace backup files are saved to the default Backups folder in the Version Cue application folder.

To replace current projects on a Version Cue Workspace with a previous version, you first restore the backup. When you do this, Version Cue Administration turns off automatically. You must restart Version Cue on the host workspace; it cannot be done remotely.

Back up a Version Cue project

The backup configuration used to back up a project is set in the Version Cue project preferences.

  1. Log in to the Version Cue Administration utility.
  2. Click the Projects tab.
  3. Select the check box next to the project name, and then click Backup.
  4. In the Backup Name text box, accept the name, or type a new name.
  5. Choose the project components you want to back up: Files (which is always selected), Project File Versions to back up all versions of the files, Project Metadata to back up embedded information entered in Acrobat or Adobe Creative Suite components, and Users/User Assignments to back up information about the users and their project privileges.
  6. Click Backup. When the backup is complete, a status page appears.

Restore a Version Cue project backup copy

  1. Log in to the Version Cue Administration utility.
  2. Click the Projects tab.
  3. Click Backup List.
  4. Click the name of the backup that you want to restore.
  5. In the New Project Name box, type a name that is different from those of other projects in the Version Cue Workspace.
  6. Do any of the following, and then click Restore:

    • To retain the list of users that were assigned to the project, select Restore Users.

    • To retain the same privileges for each assigned user, select Restore User Assignments.

    • To add remarks, type them in the Comments box.

Create a new backup configuration

New backup configurations are created in the project’s preferences. When you create a new configuration, it becomes the default for the project.

  1. Log in to the Version Cue Administration utility.
  2. Click the Projects tab.
  3. Select the name of the project for which you want to create a new backup configuration.
  4. Under Backup Configurations on the Edit Properties page, click New.
  5. Type a name for the backup configuration in the Configuration Name box.
  6. Select what you want to back up in the Include list of options: Files (which is always selected), Project File Versions to back up all the versions of the project, Project Metadata to back up embedded information entered in Acrobat or Adobe Creative Suite components, and Users/User Assignments to back up information about the users and their project privileges.
  7. (Optional) Add remarks to the backup file in the Comments box.
  8. Choose an option from the Repeat menu if you want backups to occur automatically (choose Don’t Repeat if you want to back up the project manually).
  9. Click Save to save the new configuration and to see a list of backup configurations.

Back up all data in the Version Cue Workspace

  1. Log in to the Version Cue Administration utility.
  2. Click the Advanced tab , and then click Backup Version Cue Data.
  3. To add remarks about the workspace backup, type them in the Comments box.
  4. Click Save. After the back up is complete, click OK to view the list of workspace backups.

Replace a project with a previous backup

  1. Log in to the Version Cue Administration utility.
  2. Click the Advanced tab, and then click Administer Backups.
  3. Click the name of the backup you want to restore. Click Restore. The Version Cue Workspace turns off. Close the browser. (Notice that the Version Cue icon in the system tray indicates that it’s off .)
  4. Turn on the Version Cue Workspace.
  5. Log in to the Version Cue Administration utility.
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