To
conduct a shared review, you and your reviewers must have read and
write access to the server you use for storing comments. (See Specify a server for comments .)
The shared PDF that you send
includes the Comment & Markup toolbar and instructions in the
document message bar.
- Start the setup wizard for a shared review:
- If prompted, type your name, email address, and job title
in the Review Profile dialog box, and click OK.
- Choose the shared location that you’ll use to store comments,
or click Add New Location. If you set up a new location, type a
descriptive name, specify the type of server (network folder, SharePoint
workspace, or WebDAV folder), and click Next. Type the full path
of the folder location, using the examples in the screen, or browse
to select the folder. Verify that you have write access to that
location, and then click Add Folder and click Next.
The option to enable commenting
for Reader users is selected by default.
- Select the PDF to be reviewed, and then specify whether
to send it as an email attachment, or to post it on the network
and send an email invitation with a URL. If you want to distribute
the PDF later or using a different method (such as FTP), select
the option to save a copy to your local hard drive. Click Next.
- Specify reviewers by typing their email addresses, or
by clicking Address Book and selecting email addresses from a Lotus
Notes or Microsoft Outlook address book. Insert a semicolon or a
return between each address. If you want to specify a date when
the review ends, select Set Deadline, and enter the month, day,
and year. Click Next.
- Review the invitation, and then click Finish.
The shared PDF now contains the following information:
the email addresses of reviewers, the path to the shared folder,
and the initiator’s profile. No matter when or how you send this
PDF, each recipient gets this information, which appears in the
Welcome screen with news of recent activity when the PDF is opened.
- If you’re sending the shared PDF as an email attachment
and your email application doesn’t let you send email automatically
for security reasons, answer any alert messages that this application
might return, and send the message.
If you distribute the shared PDF after the review has
started, any review comments that have been published up to that
point will appear in the file, even if the recipient doesn’t have
access to the comment server.