View PDFMaker conversion settings
PDFMaker conversion settings vary according to file types. For example, the options available for a PowerPoint file are not the same as those available for Outlook files. Once you’ve selected conversion settings, those choices apply to all subsequent PDFs you create by converting that type of file. Because your goals for creating PDFs can change over time, it’s a good idea to review the settings occasionally.
- Open a PDFMaker-enabled application (such as Word or Excel).
- Do one of the following:
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(Lotus Notes only) Choose Actions > Change Adobe PDF Conversion Settings.
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(All other applications) Choose Adobe PDF > Change Conversion Settings.
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- (Optional) To revert to the original default settings, click Restore Defaults, which appears in the lower left corner of the Settings tab.
Settings tab of the Conversion
Settings
The settings available for PDFMaker depend on the application in which you’re using PDFMaker.
- Conversion Settings
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Specifies the standard by which the PDF will be optimized. When you choose an item in the menu, a description of that preset appears immediately below it.
- View Adobe PDF Result
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Opens the converted document directly into Acrobat. (Exception: when you choose Convert To Adobe PDF And Email.)
- Prompt For Adobe PDF File Name
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Lets you enter a custom filename for the resulting PDF. Deselect this option to save the file in the same folder as the source file, using the same name but with a .pdf extension.
- Convert Document Information
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Adds document information from the Properties dialog box of the source file. This setting overrides the printer preferences and settings in the Advanced panel of the Adobe PDF Settings dialog box.
Note: The Advanced Settings button opens the Adobe PDF Settings dialog box, which contains many additional conversion options. These conversion settings apply to all Acrobat features that create PDFs, such as Acrobat Distiller, PDFMaker, and the Acrobat application itself. - Create PDF/A Compliant PDF File
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Creates the PDF so that it conforms to this ISO standard for long-term preservation of electronic documents. (In the Microsoft Publisher application alone, PDFMaker does not support the PDF/A standard.)
Note: When Conversion Settings are opened from within Word, Excel, or PowerPoint, this option specifies PDF/A 1-a:2005. When opened from within Visio, Access, Project, Publisher, or AutoCAD, it specifies PDF/A 1-b:2005.
Security tab of the Conversion
Settings
The settings available for PDFMaker depend on the application in which you’re using PDFMaker.
- Require A Password To Open The Document
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When selected, makes the Document Open Password option available, where you type to set a password that users must use in order to open the document.
- Restrict Editing And Printing Of The Document
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When selected, makes the other Permissions options available.
- Change Permissions Password
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Specifies a password you set that users must use in order to do any allowable printing or editing.
- Printing Allowed
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Specifies whether users who use the Permissions Password can print the document and at what resolution.
- Changes Allowed
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Specifies what kind of changes users who use the Permissions Password can make.
- Enable Copying Of Text, Images, And Other Contents
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Prevents or allows users from copying from the PDF.
- Enable Text Access For Screen Reader Devices For The Visually Impaired
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Prevents or allows screen reader devices to access text. (Selected by default)
- Enable Plaintext Metadata
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Specifies whether or not the search engine can access the document metadata. Available only when the PDF-compatibility setting is to Acrobat 6.0 (PDF 1.5) or higher.