Application-specific PDFMaker settings
PDFMaker is a flexible feature of Acrobat that adapts according to its environment. The conversion settings available in one PDFMaker-enabled application may be different than those you would encounter within a different application.
Some PDFMaker settings are common to several or most applications. Some options are unique to a specific application.
Settings tab options available
from within most applications
The following settings appear on the Settings tab accessed from within most PDFMaker-enabled applications.
- Attach Source File To Adobe PDF
-
Includes the document being converted as an attachment to the PDF.
- Add Bookmarks To Adobe PDF
-
Converts certain elements in original Office documents to PDF bookmarks: Word headings, Excel worksheet names, or PowerPoint titles. Selecting this option overrides any settings in the Bookmarks tab of the Conversion Settings dialog box.Note: In Microsoft Publisher 2003 documents, PDFMaker includes Publisher headings as bookmarks in the PDF. PDFMaker does not support the conversion of Publisher 2002 bookmarks, links, transparency, or crop marks and bleed marks.
- Add Links To Adobe PDF
-
Includes active links and hypertext in the PDF.
- Enable Accessibility And Reflow With Tagged Adobe PDF
-
Embeds tags in the PDF.
Excel-specific options on the Settings
tab
- Convert Comments To Notes
-
Converts user-created Excel comments to notes and lists them in the Acrobat Comments panel.
- Fit Worksheet To A Single Page
-
Adjusts the size of each worksheet so that all the entries on that worksheet appear on the same page of the PDF
- Prompt For Selecting Excel Sheets
-
Opens a dialog box at the beginning of the file conversion process, in which you can specify which worksheets are included in the PDF and the order in which the sheets appear in the PDF.
PowerPoint-specific options on
the Settings tab
- Convert Multimedia To PDF Multimedia
-
Adds any linked audio-video files to the PDF.
- Save Animations In Adobe PDF
-
Converts any animation effects in the PowerPoint file to equivalent animations in the PDF.
- Save Slide Transitions In Adobe PDF
-
Converts PowerPoint slide transition effects to PDF transition effects.
- Convert Hidden Slides To PDF Pages
-
Converts any PowerPoint slides that are not seen in the usual playing of the presentation to PDF pages.
- Convert Speaker Notes To Text Notes In Adobe PDF
-
Converts any speaker notes for the PowerPoint presentation into Text notes in the PDF.
- PDF Layout Based On PowerPoint Printer Settings
-
Uses the same printer settings in the PDF as in the original file.
Email-specific options on the Settings
tab
The following options appear when you open the PDFMaker settings from within Microsoft Outlook or Lotus Notes.
- Attachments
-
Indicates whether or not all files attached to email messages will be included in the new PDF.
- Output Adobe PDF Package When Creating A New PDF File
-
When selected, always converts individual messages as component files of a PDF package. When deselected, merges individual messages as separate pages of a PDF.
- Embed Index For Faster Search
-
Creates an embedded index, which speeds up searches, especially when you convert large numbers of email messages or message folders.
- Page Layout options
-
Specifies page properties, similar to those found in the Print dialog box: page dimensions, orientation, and margins.
AutoCAD-specific options on the
Settings tab
- Open Layers Pane When Viewed In Acrobat
-
Shows layers structure when opened in Acrobat or Adobe Reader.
- Embed Scale Information
-
Preserves drawing-scale information, which is usable with the Acrobat measurement tools.
- Choose Layout
-
Specifies whether Current Layout, All Layouts, or Selected Layouts are included in the PDF.
- Choose Layer
-
Specifies whether All Layers, Selected Layers, or No Layers are included as layers in the PDF.
Word tab settings (Microsoft Word)
- Convert Displayed Comments To Notes In The Adobe PDF
-
Changes any Word comment entries to PDF comments. If the currently open Word document contains comments, more options appear in the Comments list on this tab:
- Reviewer
-
Lists the names of reviewers who have entered comments in the current Word document.
- Include
-
When deselected, does not include that reviewer’s comments in the PDF.
- Notes Open
-
Specifies whether the PDF comment windows automatically open or are closed for that reviewer’s comments.
- Color
-
Shows the color for that reviewer’s comment icons. Clicking the color icon repeatedly cycles through the a limited set of available colors.
- Convert Cross-References And Table Of Contents To Links
-
Enables one-click navigation of these elements in the new PDF.
- Convert Footnote And Endnote Links
-
Integrates these into the PDF.
- Enable Advanced Tagging
-
Integrates this into the PDF.
Bookmarks tab settings (Microsoft
Word)
The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF.
- Convert Word Headings To Bookmarks
-
Selects all the headings in the Elements list for conversion to PDF bookmarks.
- Convert Word Styles To Bookmarks
-
Selects all the text styles in the Elements list for conversion to PDF bookmarks. (Deselected by default.)
- Convert Word Bookmarks
-
Converts any user-created Word bookmarks to PDF bookmarks.
- Element list
-
Specifies which Word headings and styles will be converted as PDF bookmarks.
- Element
-
Lists the names of all available Word headings and styles. The icons for Headings
and
Styles 
indicate
the element types. - Type
-
Also indicates whether the elements is a heading or style in the Word document.
- Bookmark
-
Displays X’s, indicating whether or not individual elements will be converted to PDF bookmarks. Clicking an individual Bookmark check box changes the selection status for that element.
- Level
-
Specifies where the element will fit in the hierarchy structure of PDF Bookmarks panel. Clicking an individual Level number opens a menu that you can use to change the value.